Compare
The flat-price alternative to per-seat rota tools
Most rota apps charge per user and add a fee for the time clock. We charge a flat price per site and staff are always free. Here's an honest, dated look at how that stacks up, including where a rival might suit you better.
| Tool | Pricing model | Team of 10 | Notes |
|---|---|---|---|
| WagePilot | Flat per site, staff free | £10 | Flat £10/month for one site: unlimited staff, every feature, clock-in included. Adding people never costs more; the price only moves if you open another venue (and one small site is free). |
| Deputy | Per user + £20 UK minimum | from £20 | Bills UK customers in GBP, but a £20/month minimum spend means even small teams hit a floor, then it climbs per user as you hire. |
| RotaCloud | Per-employee band + add-on | ~£25+ | UK-built and fair, but geofenced clock-in is a paid add-on and the price steps up through employee bands as you grow. |
| When I Work | Per user + clock-in add-on | ~£31 | US-first scheduling priced per user, with the time clock as a paid add-on on top (roughly £3–£4 per user all-in). |
| Planday (Xero) | Per user, 5-user minimum | ~£30 | GBP-native and Xero-owned, but per-user with minimums. A clocking-in team of 10 typically starts around £30/mo. |
| Connecteam | Free ≤10, then per hub | free ≤10 | Genuinely free up to 10 users, then a per-hub plan as you grow, a different bet, with no UK holiday or payroll-export focus. |
Indicative entry-level prices checked against each provider's public pricing pages, June 2026. Pricing and tiers change. Always check current figures. We compare on pricing model (flat vs per-seat), not a "cheapest" claim.
Head to head
Detailed comparisons
Switching from a specific tool? Here's how WagePilot lines up against it, feature by feature.
WagePilot vs Deputy
Deputy is per user + £20/mo uk minimum (from £20/mo for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs RotaCloud
RotaCloud is per-employee band + clock-in add-on (~£25+/mo for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs When I Work
When I Work is per user + time-clock add-on (~£31/mo for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs Planday
Planday is per user, 5-user minimum (~£30/mo for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs Connecteam
Connecteam is free ≤10, then per hub (free ≤10 / ~£29 for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs Findmyshift
Findmyshift is flat team-size tiers (broadly flat for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs 7shifts
7shifts is per location, paid tiers (us-first) (~£25+/mo for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs Homebase
Homebase is free tier, then per location (us-first) (free / ~£20+ for a team of 10). See the full breakdown.
Read the comparisonWagePilot vs Bizimply
Bizimply is per employee / per location (~£30+/mo for a team of 10). See the full breakdown.
Read the comparisonSee it for yourself
The fastest way to compare is to try it. Start a free 14-day trial, no card, cancel anytime.
Free forever on one site · no card to start · 14-day trial on paid plans · cancel anytime