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The flat-price alternative to per-seat rota tools

Most rota apps charge per user and add a fee for the time clock. We charge a flat price per site and you are never charged per head. Here's an honest, dated look at how that stacks up, including where a rival might suit you better.

Flat per site vs per seat, side by side

What a clocking-in team of ten typically pays. Some rivals are genuinely free at the smallest sizes; flat pricing wins the moment you'd be paying per head.

Indicative monthly cost for a clocking-in team of ten, by tool
Tool	Pricing model	Team of 10	Notes
WagePilot	Flat per site, never per head	free	From £29/month for one site on Core, with unlimited staff, unlimited sites and every essential included, clock-in among them, plus payroll export, team messages and tips and tronc. Pro is £59 a site for the deeper tools (cross-site analytics, rota automation, HR documents, branding), not for getting bigger. Adding people never costs more; the price only moves if you open another venue (and one small site is free).
Deputy	Per user + £20 UK minimum	from £20	Bills UK customers in GBP, but a £20/month minimum spend means even small teams hit a floor, then it climbs per user as you hire.
RotaCloud	Per-employee band + add-on	~£25+	UK-built and fair, but geofenced clock-in is a paid add-on and the price steps up through employee bands as you grow.
When I Work	Per user + clock-in add-on	~£31	US-first scheduling priced per user, with the time clock as a paid add-on on top (roughly £3–£4 per user all-in).
Planday (Xero)	Per user, 5-user minimum	~£30	GBP-native and Xero-owned, but per-user with minimums. A clocking-in team of 10 typically starts around £30/mo.
Connecteam	Free ≤10, then per hub	free ≤10	Genuinely free up to 10 users, then a per-hub plan as you grow, a different bet, with no UK holiday or payroll-export focus.

Indicative entry-level prices checked against each provider's public pricing pages, June 2026. Pricing and tiers change. Always check current figures. We compare on pricing model (flat vs per-seat), not a "cheapest" claim.

Per-seat pricing punishes you for growing

Whichever per-user tool you're weighing up, the shape is the same: the bill climbs every time you hire, and several charge again for the time clock. WagePilot never charges per head — staff are always free — so the price only moves if you open another site. The day you switch, your bill stops climbing.

Run your own numbers

Your team Typical per-seat tool WagePilot

5 staff ~£20/mo Free · 1 site

25 staff ~£100/mo £29 · 1 site

50 staff ~£200/mo £29 · 1 site

80 staff ~£320/mo £58 · 2 sites

150 staff ~£600/mo £87 · 3 sites

200 staff ~£800/mo £145 · 5 sites

Indicative only: assumes a typical per-seat tool at ~£4/user/mo (most sit £3–£6). No named competitor.

Detailed comparisons

Switching from a specific tool? Here's how WagePilot lines up against it, feature by feature — including where the rival might genuinely suit you better.

WagePilot vs Deputy

Deputy is per user + £20/mo uk minimum. See the full breakdown.

Team of 10 from £20/mo Compare

WagePilot vs RotaCloud

RotaCloud is per-employee band + clock-in add-on. See the full breakdown.

Team of 10 ~£25+/mo Compare

WagePilot vs When I Work

When I Work is per user + time-clock add-on. See the full breakdown.

Team of 10 ~£31/mo Compare

WagePilot vs Planday

Planday is per user, 5-user minimum. See the full breakdown.

Team of 10 ~£30/mo Compare