For retail & salons

A team of part-timers, on one flat price

Students, Saturday staff, a chair rented here and there. WagePilot keeps the rota, the hours and the holiday straight for a flexible team, without charging you per head every time you take someone on.

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app.wagepilot.co.uk/rota

Week of 15 June

Harbour Café · 4 staff · 38 shifts

Published

Staff MonTueWedThuFriSatSun

SP 8–4 8–4 · 8–4 · 7–3 ·

JM 12–8 · 12–8 · 12–8 · 10–6

AK · 9–5 · 9–5 · 5–11 5–11

TR · · 4–12 · 4–12 12–8 ·

1 clash with approved holiday Copy last week

Add anyone, same price. Hire a Saturday assistant or a summer temp: staff are always free, so they never move the bill.
Swaps without the chaos. Shift requests and cover handled in-app instead of a group chat.
Clean hours to payroll. Approve the week and export: no re-keying a pad of part-time hours.

The bits that make shift work hard

High-churn, flexible teams

Lots of part-timers and students means lots of small rota changes.

Per-seat pricing punishes growth

Every extra Saturday hire bumps a per-user software bill.

Availability juggling

Term times, second jobs and swaps that live in your head.

How WagePilot helps

Add anyone, same price

Hire a Saturday assistant or a summer temp: staff are always free, so they never move the bill.

Swaps without the chaos

Shift requests and cover handled in-app instead of a group chat.

Clean hours to payroll

Approve the week and export: no re-keying a pad of part-time hours.

Flat per site, staff free

Hire anyone you like. The bill never moves

No per-head fees means you can grow the team without watching a meter: one site stays at £10 whether you're 3 people or 30. Open another venue and it's a flat £8 more, never per person.

See pricing Calculate your saving

What you'd pay as your team grows: a typical per-seat tool vs WagePilot's flat price
Your team	Typical per-seat tool	WagePilot
5 staff	~£20/mo	Free
10 staff	~£40/mo	£10/mo
25 staff	~£100/mo	£10/mo
50 staff	~£200/mo	£18/mo

Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.

Other trades we're built for

Cafés & restaurants Pubs & bars Holiday lets & hospitality Trades & site teams Cleaning companies Care providers Security firms Events & catering Gyms & fitness

The features that matter here

Related guides

Retail & salons: common questions

Is WagePilot good for a team of mostly part-timers and students?

Yes — it is built for exactly that. Because staff are always free, a churny team of part-timers and Saturday staff never costs more. Availability, shift swaps and cover are handled in the app instead of a group chat.

How does holiday work for part-time and irregular-hours staff?

Accrual is worked out automatically, including the 12.07% rule for irregular-hours and part-year workers, so part-time and zero-hours holiday stops being a spreadsheet. Staff see their balance and request leave in a couple of taps.

Can salon staff on different start times clock in themselves?

Yes. Each person clocks in from their own phone when they arrive, confirmed on-site by geofence (QR fallback by the desk). You get accurate hours per person without a shared tablet or paper book.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, staff always free — flat per site as you grow.

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