Part-time hours and holiday, worked out for you
Students, Saturday staff, a chair rented here and there. WagePilot keeps the rota, the hours and the holiday straight for a flexible team, without charging you per head every time you take someone on.
- Add anyone, same price. Hire a Saturday assistant or a summer temp: you are never charged per head, so they never move the bill.
- Swaps without the chaos. Shift requests and cover handled in-app instead of a group chat.
- Clean hours to payroll. Approve the week and export: no re-keying a pad of part-time hours.
- Saturday staff, within the rules. Flags breaches of school-age and under-18 working limits, and tracks work permits.
The bits that make shift work hard
The same leaks show up week after week, and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
High-churn, flexible teams
Lots of part-timers and students means lots of small rota changes.
Per-seat pricing punishes growth
Every extra Saturday hire bumps a per-user software bill.
Availability juggling
Term times, second jobs and swaps that live in your head.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
A typical week at a high-street salon
Nine staff, five of them part-time or Saturday-only, on one site.
- Hours clocked
- 160 hours
- Saturday junior (age 17) on the under-18 rate
- 8 hours × £8.00 = £64.00
- Irregular-hours stylist works 16 hours
- accrues 1.93 hours holiday (12.07%)
- Shift swaps approved in-app
- 3
- WagePilot (1 site, Core)
- £29 a month
Illustrative figures. WagePilot produces estimates from clocked hours for your payroll; it does not run payroll, tax, NI or payslips. Minimum wage rates shown are the April 2026 rates and change each April.
Sources for the rules on this page
The features that matter here
Retail & salons: common questions
Is WagePilot good for a team of mostly part-timers and students?
How does holiday work for part-time and irregular-hours staff?
Can salon staff on different start times clock in themselves?
What is the minimum wage for my Saturday staff?
Do school-age staff have different working limits?
Can staff swap shifts without me rebuilding the rota?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.
Free for one site, up to 3 staff · no card to start · cancel anytime