Hours proven at the post, every guard paid right
Static guards, door teams and mobile patrols across client sites, with large rosters and tight margins. WagePilot confirms clock-in by GPS at the post and keeps audited hours, on a flat price per site.
- Clock-in at the post. GPS confirms the guard is at the client site when they book on. QR fallback for low-signal posts.
- Flat per site, not per guard. Large rosters stay affordable: you are never charged per head, you pay per operating site.
- Audited, billable hours. Tamper-evident timesheets you can bill clients against and send straight to payroll.
- Site access on record. Encrypted entry and alarm codes revealed only to the right staff, every reveal logged, plus a key register and patrol checklists.
The bits that make shift work hard
The same leaks show up week after week, and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
Is the guard actually there?
No reliable, timestamped confirmation that a guard reached the post on time.
Big rosters, thin margins
Per-user software on a large guarding roster eats already-tight margins.
Disputed hours
Shift-length disputes with no audited record to settle them or back up billing.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
A typical week for a static guarding contract
Eighteen guards covering four client posts around the clock on 12-hour shifts.
- Hours clocked
- 672 hours (4 posts × 168)
- Night shift hours
- 336 hours
- Rest gaps under 11 hours flagged
- 2, fixed before publishing
- Guards over the 48-hour average
- 1 without an opt-out, flagged
- Estimated gross at £13.20/hour
- £8,870.40
Illustrative figures. WagePilot produces estimates from clocked hours for your payroll; it does not run payroll, tax, NI or payslips. Minimum wage rates shown are the April 2026 rates and change each April.
Sources for the rules on this page
The features that matter here
Security firms: common questions
Can WagePilot confirm a guard reached their post?
Is it affordable for a large guarding roster?
Can I use the hours to bill clients and settle disputes?
Can guards work back-to-back 12-hour shifts?
Can I record a 48-hour opt-out?
Does it work at posts with no signal?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.
Free for one site, up to 3 staff · no card to start · cancel anytime