Every visit confirmed, every hour on record
Carers moving between client homes, visits that have to be evidenced, and accrual that has to be right. WagePilot puts a geofence on each address, tracks holiday automatically, and stays a flat price per branch.
- A geofence per visit. Clock-in confirmed at each client’s address: proof of attendance without all-day tracking.
- Never per carer. Priced per active site, never per carer, so a large roster never inflates the bill.
- Accrual done right. Automatic holiday accrual including the 12.07% rule for irregular and zero-hours staff.
- Sleep-ins, paid as agreed. A flat sleep-in allowance, with only time woken to work counted towards the minimum wage, approved by a manager and in the export.
The bits that make shift work hard
The same leaks show up week after week, and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
Visits hard to evidence
Proving a carer attended a client’s home, on time, with no continuous tracking.
Per-seat bills across a big roster
Per-user pricing punishes a large, part-time care workforce.
Complex holiday accrual
Irregular hours and zero-hours contracts make holiday a spreadsheet nightmare.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
A typical week for a 20-carer branch
A mix of contracted and zero-hours carers, plus two sleep-in shifts.
- Visits clocked at client addresses
- 410
- Hours clocked (visits and recorded travel)
- 560 hours
- Sleep-ins
- 2, with 45 minutes woken time recorded
- Zero-hours carer working 22 hours
- accrues 2.66 hours holiday (12.07%)
- Per-carer fees
- None, on any plan
Illustrative figures. WagePilot produces estimates from clocked hours for your payroll; it does not run payroll, tax, NI or payslips. Minimum wage rates shown are the April 2026 rates and change each April.
The features that matter here
Care providers: common questions
Can WagePilot evidence that a carer attended a visit?
Does WagePilot replace our care-management or eMAR system?
How does it handle holiday for zero-hours carers?
How is it priced for a care agency with a large roster?
Do carers have to be paid for travel between visits?
How are sleep-in shifts handled?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.
Free for one site, up to 3 staff · no card to start · cancel anytime