WagePilot vs When I Work
A UK-built When I Work alternative, flat-priced
When I Work is solid US-first scheduling, but it’s priced per user with the time clock as an add-on, and holiday is built around US rules. WagePilot is UK-native, flat £10/month, with clock-in and UK holiday accrual included.
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WagePilot
Flat £10/mo
Unlimited staff · every feature · clock-in included
When I Work
~£31/mo
Per user + time-clock add-on (team of 10)
WagePilot vs When I Work, line by line
| Feature | WagePilot | When I Work |
|---|---|---|
| Pricing model | Flat £10/mo, unlimited staff | Per user + add-on |
| Cost for a team of 10 | £10/mo | ~£31/mo |
| Geofenced clock-in | Included | Paid add-on |
| UK holiday accrual (12.07%) | Built in | US-first |
| GBP-native, UK support | Yes | US-first |
| Runs payroll | No, exports to yours | No, exports to yours |
| Best for | UK small businesses | US teams |
Prices and features as of June 2026. Tiers change, so always check current figures. We compare on pricing model, not a "cheapest" claim.
Why teams pick WagePilot
- UK-native: 12.07% accrual, NMW record-keeping, GBP billing
- Flat £10/month instead of per-user plus a clock-in add-on
- A live labour-cost board built for tight hospitality margins
When When I Work might suit you better
If you operate in the US or want When I Work’s broader messaging and team-chat features, it’s a capable product. WagePilot is built specifically for UK small businesses: UK holiday law, GBP, and a flat price.
The cost as you grow
Per-seat pricing means every hire nudges the bill up. With WagePilot it stays flat. Here's the gap as the team grows.
See full pricing| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 5 staff | ~£20/mo | Free |
| 10 staff | ~£40/mo | £10/mo |
| 25 staff | ~£100/mo | £10/mo |
| 50 staff | ~£200/mo | £18/mo |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
Compare with other tools
WagePilot vs When I Work: your questions
Is WagePilot a UK alternative to When I Work?
Does WagePilot handle UK holiday correctly?
How much would a team of 10 save versus When I Work?
Switch from When I Work in an afternoon
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