For pubs & bars
From last orders to a clean week, sorted
Late finishes, glass-collectors on cover, two bars on a Friday. WagePilot tracks who clocked out when, flags the odd ones, and gives you one tidy week to approve on Monday morning.
- One site free forever
- Never per head
- From £29/site as you grow
- No card to start
Timesheets
Review, edit and approve actual hours.
Needs review
1
flagged entries
Awaiting approval
2
ready to sign off
Approved
18
this period
Period value
£1,284
104.6h total
Needs your attention
1Edit logged: Ade's clock-out adjusted 23:08 → 23:12, “forgot to clock out, confirmed with Elin”. Visible to Ade.
- Accurate finish times. Real clock-out times, with a grace flag if someone forgets, so late shifts are paid right.
- Audited & dispute-proof. Every edit logged with a reason and visible to staff: disputes get a paper trail.
- Holiday on the record. Balances and accrual tracked automatically, so "I’m owed days" becomes a number you both see.
The bits that make shift work hard
The same leaks show up week after week — and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
Midnight clock-outs
Nobody remembers the exact finish time when the shift ended at 1am.
Cover chaos
Shift swaps and cover by WhatsApp that never makes it onto the rota.
Holiday rows
Staff convinced they are owed days, with no shared record to settle it.
How WagePilot helps
The same building blocks — rota, clock-in, audited timesheets — tuned to the way Pubs & bars actually run.
-
Accurate finish times
Real clock-out times, with a grace flag if someone forgets, so late shifts are paid right.
-
Audited & dispute-proof
Every edit logged with a reason and visible to staff: disputes get a paper trail.
-
Holiday on the record
Balances and accrual tracked automatically, so "I’m owed days" becomes a number you both see.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 5 staff | ~£20/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
The features that matter here
Related guides
Pubs & bars: common questions
How does WagePilot handle a clock-out after midnight?
Can I run more than one bar from a single pub site?
How does it settle holiday disputes with bar staff?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head — flat per site as you grow.
Free forever on one site · no card to start · cancel anytime