Late finishes counted. Every hour paid right.
Late finishes, glass-collectors on cover, two bars on a Friday. WagePilot tracks who clocked out when, flags the odd ones, and gives you one tidy week to approve on Monday morning.
- Accurate finish times. Real clock-out times, with a grace flag if someone forgets, so late shifts are paid right.
- Audited & dispute-proof. Every edit logged with a reason and visible to staff: disputes get a paper trail.
- Holiday on the record. Balances and accrual tracked automatically, so "I’m owed days" becomes a number you both see.
The bits that make shift work hard
The same leaks show up week after week, and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
Midnight clock-outs
Nobody remembers the exact finish time when the shift ended at 1am.
Cover chaos
Shift swaps and cover by WhatsApp that never makes it onto the rota.
Holiday rows
Staff convinced they are owed days, with no shared record to settle it.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
A typical week at a busy town-centre pub
Twelve staff across two bars and a kitchen, open until 1am at weekends.
- Hours clocked
- 290 hours
- Shifts that crossed midnight
- 9, each on the right day and rate
- Forgotten clock-outs flagged
- 1, real finish time set before approval
- Rest gaps under 11 hours
- 1 rota clash caught before publishing
- Estimated gross at an average £12.80/hour
- £3,712.00
- WagePilot (1 site, Core)
- £29 a month
Illustrative figures. WagePilot produces estimates from clocked hours for your payroll; it does not run payroll, tax, NI or payslips. Minimum wage rates shown are the April 2026 rates and change each April.
Sources for the rules on this page
The features that matter here
Pubs & bars: common questions
How does WagePilot handle a clock-out after midnight?
Can I run more than one bar from a single pub site?
How does it settle holiday disputes with bar staff?
Can bar staff finish at 1am and start at 10am the next day?
Can I employ 16 and 17-year-olds behind the bar or glass-collecting?
What does a pub with two bars and a kitchen pay?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.
Free for one site, up to 3 staff · no card to start · cancel anytime