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Rest break checker and planner

Enter a real shift, not just a length. This returns the break the law requires, where in the shift it has to sit, whether the split you are planning actually satisfies the rule, and the daily and weekly rest around it.

The shift

A finish before the start is treated as an overnight shift.

min
blocks

The entitlement is one uninterrupted block, not a total.

Rest around the shift

15 hrs

11 hours for adults, 12 for under-18s.

5 days

Adults need 24 uninterrupted hours a week, or 48 every fortnight.

Sector ruleshandovers, security, continuous service

Some sectors can vary the rest rules, but never remove them: equivalent compensatory rest has to replace what was missed.

The verdict

09:00 to 18:00

Break required

20 min

One uninterrupted block, away from the workstation

Shift length

9 hrs

8.5 paid hours

Checks passed

3 of 3

This shift is compliant

Suggested schedule

  • 13:2013:40Statutory 20-minute break, uninterrupted

30-minute break meets the 20-minute entitlement

A shift over 6 hours needs one uninterrupted break of at least 20 minutes, taken away from the workstation and not at the very start or end of the shift.

15 hours until the next shift

Clears the 11 consecutive hours of daily rest an adult worker is entitled to in every 24.

5 days worked in a row

Leaves room for the 24-hour weekly rest period (or 48 hours every fortnight).
Rest breaks do not have to be paid, so this 9-hour shift is 8.5 paid hours. If staff are expected to stay on site and cover the phone, it is not a rest break and it must be paid.
Catch this while you are building the rota, not after

The rota builder flags a shift that runs long without a break, before you publish it.

Based on the Working Time Regulations 1998, regulations 10 to 12. Adults get one uninterrupted 20-minute break once a shift passes 6 hours, plus 11 hours of daily rest and 24 hours of weekly rest. Under-18s get 30 minutes after 4.5 hours, 12 hours daily and 48 hours weekly, and cannot normally work more than 8 hours a day. Many contracts are more generous, and some sectors have their own rules. Not legal advice.

Do it once here, or never again

One shift is easy to check. A published rota is not

Break breaches almost never happen on the shift you are looking at. They happen on the Saturday double, the late close before an early open, and the under-18 nobody remembered was 17.

Caught before you publish

The rota builder flags a shift that runs long without a break, and a late close followed by an early open, while it is still a draft.

11 hrs

Rest gaps checked across days

The gap between one person's finish and their next start is checked automatically, including across a week boundary.

Under-18 rules applied by age

Young workers carry stricter limits and no opt-out. WagePilot knows who they are, so nobody has to remember on a Friday night.

Breaks actually recorded

Staff log the break they took rather than the one the rota assumed, which is what makes an automatic deduction lawful.

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The rules

Three kinds of rest, and the traps in each

The Working Time Regulations give an in-shift break, daily rest and weekly rest. Each has a detail that a shift-length calculator cannot see.

The in-shift break: one block, in the middle

Once an adult works more than 6 hours, they are entitled to an uninterrupted 20-minute rest break. Two things about that sentence do the work.

Uninterrupted means one block. Two ten-minute breaks do not satisfy regulation 12, even though a manager splitting a break in half is usually trying to be flexible rather than trying to save money.

And the break has to fall during the working period. A break tacked onto the start or the end is a later start or an early finish, not rest. Workers are also entitled to spend it away from their workstation, which is why a break spent behind the bar with the radio on does not count.

Daily rest: the 11-hour gap

There must be 11 consecutive hours between the end of one shift and the start of the next. A midnight close means no start before 11am. This is the rule that hospitality rotas break most often, and almost always by accident: the close and the open are built by different people, or on different days, and nobody looks at the gap between them.

Weekly rest: 24 hours, or 48 a fortnight

Adults get 24 uninterrupted hours off each week, or 48 hours every fortnight. Six days in a row is workable. Seven is not, and a pattern of six-day weeks with the day off drifting can quietly produce a stretch of twelve consecutive days.

Under-18s are a different regime

Young workers get a 30-minute break after 4.5 hours, 12 hours of daily rest and 48 hours of weekly rest, normally as two consecutive days. They also cannot normally work more than 8 hours a day or 40 a week, and unlike adults they cannot opt out of any of it. A sixth-former on a Saturday shift is on a stricter rota than the rest of the team, and no signature changes that.

Sector exceptions vary rest, they do not remove it

Shift changeovers, security work requiring a permanent presence, and continuous-service activities such as care and hospitality can vary daily and weekly rest. In every case the worker must receive equivalent compensatory rest instead. The exception is a timing flexibility, not a discount, and treating it as a discount is how a defensible rota becomes an indefensible one.

Common traps

What employers get wrong

None of these are careless. Every one of them is a reasonable assumption that happens to be untrue.

  • Two ten-minute breaks instead of one twenty.

    The entitlement is one uninterrupted block. Splitting it fails the rule even though the total is the same.

  • Putting the break at the end so people can leave early.

    A break at the start or end of a shift is a later start or an earlier finish. It has to sit inside the working period.

  • Calling it a break while someone watches the door.

    If they must stay available, it is not rest. It is working time, and it has to be paid as well as replaced with a real break.

  • Rostering a midnight close and a 9am open.

    That is nine hours of rest against an eleven-hour entitlement. It is the most common working-time breach on a hospitality rota.

  • Giving an under-18 the adult break.

    Under-18s need 30 minutes after 4.5 hours, 12 hours of daily rest and 48 hours weekly, and cannot work more than 8 hours a day.

  • Assuming a sector exception removes the rest.

    Exceptions vary when rest is taken. They never delete it: equivalent compensatory rest has to be given instead.

Rest break questions

How long a break is someone entitled to?
An adult worker gets one uninterrupted rest break of at least 20 minutes once a shift is longer than 6 hours. A worker under 18 gets 30 minutes once a shift is longer than 4.5 hours. These are statutory minimums; many contracts give more.
Can I split a 20-minute break into two 10-minute breaks?
No. The entitlement is one uninterrupted block. Two shorter breaks adding up to the same total do not satisfy regulation 12, however well intentioned. You can give extra breaks on top, as long as one block on its own meets the minimum.
Where in the shift does the break have to be?
Somewhere in the middle. A break bolted onto the start or the end of a shift is not a rest break, it is a later start or an earlier finish. The tool suggests a placement roughly at the midpoint, and two breaks for shifts of ten hours or more.
Do rest breaks have to be paid?
Not by law. Whether the break is paid is a contract question. But if staff have to stay on site, keep a radio on or cover the phone, it is not a rest break at all, and that time is working time that must be paid.
What rest is required between shifts and each week?
Adults get 11 consecutive hours between working days, and either 24 hours off each week or 48 hours off each fortnight. Under-18s get 12 hours daily and 48 hours weekly, normally as two consecutive days.
Which sectors can vary the rules?
Shift changeovers, security and surveillance work requiring a permanent presence, and continuous-service activities such as care and hospitality can vary daily and weekly rest. They cannot remove it: the worker must receive equivalent compensatory rest instead. Drivers in scope of the drivers hours rules follow those instead.
What happens if a worker does not get their break?
They can bring an employment tribunal claim, and the Health and Safety Executive or the local authority can enforce the limits directly. In practice the bigger exposure is the pattern: a rota that denies one person a break usually denies everybody on that shift pattern a break.

Build rotas that respect the rules

WagePilot warns you about long shifts without a break and rest-gap clashes as you schedule. From £29 a month per site, never per head.

Free forever on one site · no card to start · cancel anytime

From £29/mo · never per head

Free forever on one site · no card · cancel anytime

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