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Pricing

Flat per site.
Staff always free.

No per-employee fees, no clock-in add-on. £10 a month covers a single site with unlimited staff: hiring never moves the bill. Open another venue and it steps up by £8, not per head. One small site is free.

Solo

Free forever

One site, up to 10 staff

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  • Geofenced GPS + QR clock-in
  • Rota & audited timesheets
  • UK holiday + Working Time Regs
  • NMW/NLW checks
  • Employee app & CSV export
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Starter

£10 per month

One site, unlimited staff

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  • Everything in Solo, plus:
  • Realtime live board & today’s cost
  • All 9 modules
  • Overtime & pay-policy cascade
  • Scheduled payroll export

Growth

£10 + £8 per extra site

2–9 sites, unlimited staff

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  • Everything in Starter, every site
  • Cross-site labour-cost analytics
  • Custom branding (your logo & colours)
  • Group rota & per-site geofences
  • Payroll auto-sync
  • Priority support

Scale

from £99 per month

10+ sites or 250+ staff

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  • Everything in Growth, plus:
  • White-label app & kiosk
  • SSO/SAML & API access
  • Audit-log export & retention
  • Dedicated onboarding & SLA
  • Account manager

14-day free trial on paid plans · no card to start · cancel anytime · staff are never charged per head

Why one price

Per-seat pricing punishes you for growing

Most rota tools charge per user, and several charge again for the time clock, so taking on a Saturday assistant quietly bumps your software bill. We think that's backwards. WagePilot never charges per head, so you can hire a Saturday assistant or run a busy summer without watching a meter: the price only moves if you open another site.

The maths that matters: one over-staffed shift a week, caught by the live cost board, can save more in a year than WagePilot costs in a decade.

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What you'd pay as your team grows: a typical per-seat tool vs WagePilot's flat price
Your team Typical per-seat tool WagePilot
5 staff ~£20/mo Free
10 staff ~£40/mo £10/mo
25 staff ~£100/mo £10/mo
50 staff ~£200/mo £18/mo

Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.

Flat vs per-seat

How a flat price compares

An honest look at what a clocking-in team of ten typically pays. Some rivals are genuinely free at very small sizes; flat pricing wins once you'd be paying per seat.

Indicative monthly cost for a clocking-in team of ten, by tool
Tool Pricing model Team of 10 Notes
WagePilot Flat per site, staff free £10 Flat £10/month for one site: unlimited staff, every feature, clock-in included. Adding people never costs more; the price only moves if you open another venue (and one small site is free).
Deputy Per user + £20 UK minimum from £20 Bills UK customers in GBP, but a £20/month minimum spend means even small teams hit a floor, then it climbs per user as you hire.
RotaCloud Per-employee band + add-on ~£25+ UK-built and fair, but geofenced clock-in is a paid add-on and the price steps up through employee bands as you grow.
When I Work Per user + clock-in add-on ~£31 US-first scheduling priced per user, with the time clock as a paid add-on on top (roughly £3–£4 per user all-in).
Planday (Xero) Per user, 5-user minimum ~£30 GBP-native and Xero-owned, but per-user with minimums. A clocking-in team of 10 typically starts around £30/mo.
Connecteam Free ≤10, then per hub free ≤10 Genuinely free up to 10 users, then a per-hub plan as you grow, a different bet, with no UK holiday or payroll-export focus.

Indicative entry-level prices checked against each provider's public pricing pages, June 2026. Pricing and tiers change. Always check current figures. We compare on pricing model (flat vs per-seat), not a "cheapest" claim.

See full comparisons
UK GDPR-ready Unlimited staff No card to start Secure billing by Stripe Cancel anytime Built in the UK

Before you start

Pricing questions, answered

How much does WagePilot cost?
WagePilot is a flat £10 a month for a single site: unlimited staff, every feature included, clock-in and all. Adding people never costs more; the only thing that moves the price is opening another venue (£8 per extra site). One site with up to 10 staff is free forever (the Solo plan), multi-site groups use Growth, and 10+ sites use Scale. Every paid plan starts with a 14-day free trial and no card is needed to begin.
Is WagePilot cheaper than Deputy, RotaCloud or When I Work?
For a clocking-in team on one site, from about ten people up it usually is: those tools price per user (and several charge extra for the time clock or set a monthly minimum), so a team of ten commonly lands around £20–£40 a month and climbs with every hire, while WagePilot stays a flat £10 for unlimited staff. At the very smallest sizes it is a tie rather than a win: a few rivals are free for tiny teams, and so is WagePilot’s own Solo plan. One UK tool, Findmyshift, is also broadly flat, so against it we would point to UK-native holiday and overtime depth and cross-site analytics rather than price. Figures are indicative, as of June 2026; always check current pricing.
Can I add my own branding or white-label the app?
Yes. From the Growth plan up you can brand the employee app and the clock-in kiosk with your own logo, colours, fonts and corner style, with a live preview as you set it. On the Scale plan you can fully white-label: remove the WagePilot mark and the “Powered by WagePilot” credit so staff only ever see your business. Branding applies to the staff-facing app and kiosk; the admin tools stay the same.
How long does setup take, and do staff need to install anything?
Most owners are live the same afternoon. You drop a pin for each site, set the geofence radius, add your team and their rates, and publish a rota. There is no hardware to buy and no app-store download; WagePilot is a progressive web app, so staff just open it on their own phone and clock in.
Can I import my existing rota and staff?
Yes. You can add staff and their pay rates in a few minutes, and build your first week by copying a typical week as a template. There is nothing to migrate from a server (WagePilot runs in the browser) so most owners are up and running the same day they sign up.
Is there a contract or can I cancel anytime?
No contract and no lock-in. WagePilot is month-to-month: start with a 14-day free trial (no card required), and cancel anytime from your account. Your exported timesheets remain yours.

Try it free for 14 days

No card, no commitment. Set up this afternoon and see your first shift tick up live.

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Free forever on one site · no card to start · 14-day trial on paid plans · cancel anytime

Flat £10/mo · unlimited staff

No card · 14-day free trial · cancel anytime

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