WagePilot vs Planday

A Planday alternative without the per-user minimum

Planday is a capable, Xero-owned scheduler, but it prices per user with a five-user minimum, so a small clocking-in team starts around £30 a month. WagePilot is a flat £10 for unlimited staff.

Start my free trial See the live demo

No card to start · 14-day free trial · cancel anytime

WagePilot

Flat £10/mo

Unlimited staff · every feature · clock-in included

Planday

~£30/mo

Per user, 5-user minimum (team of 10)

WagePilot vs Planday, line by line

Feature	WagePilot	Planday
Pricing model	Flat £10/mo, unlimited staff	Per user, 5-user min
Cost for a team of 10	£10/mo	~£30/mo
Geofenced clock-in	Included	Included
Live labour-cost board	Live, ticking total	Cost reporting
Live staff earnings gauge	Yes	No
Runs payroll	No, exports to yours	No, exports/integrations
Best for	Small UK teams, 2–50	Mid-size, Xero-centric ops

Prices and features as of June 2026. Tiers change, so always check current figures. We compare on pricing model, not a "cheapest" claim.

Why teams pick WagePilot

No five-user minimum: a flat £10 even for a team of three
A live labour-cost board and staff earnings gauge Planday lacks
Same-day setup as a PWA, with nothing to install

When Planday might suit you better

If you’re deep in the Xero ecosystem and want Planday’s tighter Xero integration and larger feature set, it’s a solid choice. WagePilot’s edge is flat pricing with no minimum, a live cost board, and the earnings gauge, all built for smaller teams.

The cost as you grow

Per-seat pricing means every hire nudges the bill up. With WagePilot it stays flat. Here's the gap as the team grows.

See full pricing

What you'd pay as your team grows: a typical per-seat tool vs WagePilot's flat price
Your team	Typical per-seat tool	WagePilot
5 staff	~£20/mo	Free
10 staff	~£40/mo	£10/mo
25 staff	~£100/mo	£10/mo
50 staff	~£200/mo	£18/mo

Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.

Compare with other tools

vs Deputy vs RotaCloud vs When I Work vs Connecteam vs Findmyshift vs 7shifts vs Homebase vs Bizimply

WagePilot vs Planday: your questions

Does WagePilot have a user minimum like Planday?

No. Planday prices per user with a five-user minimum, so even a team of three pays for five. WagePilot is a flat £10/month for unlimited staff with no minimum — and one small site is free.

Is WagePilot a good Planday alternative if I use Xero?

WagePilot exports approved hours as a CSV that drops into Xero Payroll (and Sage, BrightPay, QuickBooks). Planday, being Xero-owned, has a tighter native integration; if you need that depth it’s a fair reason to stay. WagePilot’s edge is flat pricing, a live cost board and the earnings gauge.

How quickly can I get started?

WagePilot is a Progressive Web App with nothing to install: set up your sites, team and rates and publish a rota the same afternoon, no card needed to start.

Switch from Planday in an afternoon

No migration project, no card to start. Add your team and publish a rota today.

Start my free trial See the live demo — no sign-up

Free forever on one site · no card to start · 14-day trial on paid plans · cancel anytime