A Planday alternative without the per-user minimum
Planday is a capable, Xero-owned scheduler, but it prices per user with a five-user minimum, so a small clocking-in team starts around £30 a month. WagePilot is a flat £29 per site, with no minimum and no per-head charge at all.
The bill, side by side
Here's what a clocking-in team of ten typically pays. WagePilot is flat per site with staff never charged per head. Hiring never moves the bill, so the price only changes if you open another venue.
WagePilot
Flat£29 /site, per month
Unlimited staff · clock-in and payroll export included.
Hiring never moves it
Planday
~£30/mo
Per user, 5-user minimum · team of 10.
Priced per their model above
Indicative entry-level figures for a clocking-in team of ten, as of June 2026. Tiers change. Always check current pricing. We compare on pricing model, not a "cheapest" claim.
See the full flat pricingWagePilot vs Planday, line by line
The honest head-to-head: where WagePilot is the better fit, and where it isn't.
| Feature | WagePilot | Planday |
|---|---|---|
| Pricing model | Flat per site, never per head | Per user, 5-user min |
| Cost for a team of 10 | £29 (1 site) | ~£30/mo |
| Geofenced clock-in | Included | Included |
| Live labour-cost board | Live, ticking total | Cost reporting |
| Live staff earnings gauge | Yes | No |
| Runs payroll | No, exports to yours | No, exports/integrations |
| Best for | Small UK teams, 2–50 | Mid-size, Xero-centric ops |
Prices and features as of June 2026. Tiers change, so always check current figures. We compare on pricing model, not a "cheapest" claim.
Why teams pick WagePilot
- No five-user minimum: free for one site up to 3 staff, then a flat £29 however many you hire
- A live labour-cost board and staff earnings gauge Planday lacks
- Same-day setup as a PWA, with nothing to install
When Planday might suit you better
If you’re deep in the Xero ecosystem and want Planday’s tighter Xero integration and larger feature set, it’s a solid choice. WagePilot’s edge is flat pricing with no minimum, a live cost board, and the earnings gauge, all built for smaller teams.
Worked cost example: a café that grows
The same business over a year: 10 staff on one site, then 25, then a second site and 40 staff. What WagePilot costs at each step, and how Planday’s bill moves.
- Month 1: 10 staff, 1 site
- WagePilot £29 a month
- Month 6: 25 staff, 1 site
- WagePilot £29 a month
- Month 12: 40 staff, 2 sites
- WagePilot £58 a month
- Planday over the same year
- Per user with a minimum number of users, so it rises with each hire
- Clock-in (GPS, QR, kiosk) on WagePilot
- Included on every plan
WagePilot figures are its published October 2026 prices. The rival line describes its pricing model only, not a quote: tiers and add-ons change, so check their current pricing for your team. WagePilot estimates pay for your payroll; it does not run payroll.
The cost as you grow
Per-seat pricing means every hire nudges the bill up. With WagePilot it stays flat. Here's the gap as the team grows.
See full pricing| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
Compare with other tools
WagePilot vs Planday: your questions
Does WagePilot have a user minimum like Planday?
Is WagePilot a good Planday alternative if I use Xero?
How quickly can I get started?
Can I run WagePilot alongside Planday while I switch?
Does WagePilot run payroll, tax or payslips?
Does WagePilot track staff location all day?
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