WagePilot vs Deputy
A Deputy alternative that doesn’t bill per head
Deputy is powerful, but it prices per user on top of a £20/month UK minimum, so the bill grows every time you hire. WagePilot gives a small UK team the same essentials for a flat £29/month per site, and the bill stays there however many people you take on.
- One site free forever
- Never per head
- From £29/site as you grow
- No card to start
The bill, side by side
Here's what a clocking-in team of ten typically pays. WagePilot is flat per site with staff always free — hiring never moves the bill, so the price only changes if you open another venue.
WagePilot
Flat£29 /site, per month
Unlimited staff · every feature · clock-in included.
Hiring never moves it
Deputy
from £20/mo
Per user + £20/mo UK minimum · team of 10.
Priced per their model above
Indicative entry-level figures for a clocking-in team of ten, as of June 2026. Tiers change — always check current pricing. We compare on pricing model, not a "cheapest" claim.
See the full flat pricingWagePilot vs Deputy, line by line
The honest head-to-head: where WagePilot is the better fit, and where it isn't.
| Feature | WagePilot | Deputy |
|---|---|---|
| Pricing model | Flat per site, never per head | Per user, £20/mo minimum |
| Cost for a team of 10 | Free (1 site) | from £20/mo, rising |
| Geofenced clock-in | Included | Included |
| Live labour-cost board | Live, ticking total | Reporting-led |
| UK holiday accrual (12.07%) | Built in | Supported |
| Runs payroll | No, exports to yours | No, exports to yours |
| Best for | UK SMEs, 2–50 staff | Larger / multi-site ops |
Prices and features as of June 2026. Tiers change, so always check current figures. We compare on pricing model, not a "cheapest" claim.
Why teams pick WagePilot
- 1 A flat £29/month per site, with no £20 minimum and no per-user creep
- 2 A genuinely live labour-cost board, not just after-the-fact reports
- 3 UK-native holiday accrual and audited timesheets out of the box
When Deputy might suit you better
If you run a large or multi-site operation that needs deep shift-bidding, demand forecasting and enterprise integrations, Deputy’s heavier feature set may justify the per-user cost. WagePilot is built for small UK teams that want the essentials without the per-head bill.
The cost as you grow
Per-seat pricing means every hire nudges the bill up. With WagePilot it stays flat. Here's the gap as the team grows.
See full pricing| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 5 staff | ~£20/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
Compare with other tools
WagePilot vs Deputy: your questions
Is WagePilot cheaper than Deputy for a small team?
Does WagePilot have geofenced clock-in like Deputy?
Can I move from Deputy without a migration project?
Switch from Deputy in an afternoon
No migration project, no card to start. Add your team and publish a rota today.
Free forever on one site · no card to start · cancel anytime