Casual hours tracked, every event costed
Big casual crews that change every event, venues that are different each week, and margins set per event. WagePilot lets you add casuals for free, clock them in by QR at any venue, and see the cost per event.
- Casuals cost nothing extra. You are never charged per head, so scaling a crew up for a big event never moves the bill.
- QR clock-in at any venue. A printable QR at the venue clocks the crew in on the day, wherever the event is.
- Labour cost per event. See the hours and cost going into each event so your quotes actually hold their margin.
The bits that make shift work hard
The same leaks show up week after week, and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
Per-seat pricing kills casual crews
When every event needs different casuals, per-user software is unworkable.
No fixed venue to geofence
Crews work a different site every event, so a fixed clock-in point doesn’t fit.
Event margins are guesswork
Hard to see the true labour cost of an event until well after it’s over.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
A typical week with two weddings
Thirty casual staff across two venue events, clocked in by QR at each venue.
- Hours clocked, event 1
- 140 hours
- Hours clocked, event 2
- 120 hours
- Labour per event at £12.71/hour
- £1,779.40 and £1,525.20
- Shifts over 6 hours with no break
- 2, flagged
- Extra cost for 30 casuals
- £0
Illustrative figures. WagePilot produces estimates from clocked hours for your payroll; it does not run payroll, tax, NI or payslips. Minimum wage rates shown are the April 2026 rates and change each April.
The features that matter here
Events & catering: common questions
I use different casual crews for every event. Does per-head pricing kill this?
How do crews clock in when every event is at a different venue?
Can I see the labour cost of a single event?
Do casual event staff get holiday?
What breaks do I owe on a 10-hour event day?
Can I keep a casual on the books between events at no cost?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.
Free for one site, up to 3 staff · no card to start · cancel anytime