For gyms & fitness

Staff the timetable, see the cost across studios

Instructors, PTs and front-desk cover that has to line up with the class timetable, often across more than one studio. WagePilot keeps the rota, the on-site clock-in and the labour cost straight, per studio.

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Rota

w/c 27 Jul

Coverage Templates Copy last week Publish

Scheduled hours

186.5h

this week

Wage budget

£2,172 / £2,400

£228 left

Shifts

3 drafts

Open shifts

needs cover

Harbour Café Auto-fill Broadcast

Team Mon 27 Tue 28 Wed 29 Thu 30 Fri 31 Sat 1 Sun 2

Ade Kowalski 15:00–23:00 Chef 15:00–23:00 Chef 15:00–23:00 Chef 12:00–23:00 Chef

Jess Morgan 12:00–20:00 Front of house 12:00–20:00 Front of house 12:00–20:00 Front of house 10:00–18:00 Front of house

Leo Marsh 09:00–17:00 Weekend cover 09:00–17:00 Weekend cover

Priya Shah 08:00–16:00 Supervisor 08:00–16:00 Supervisor 08:00–16:00 Supervisor 08:00–16:00 Supervisor

Sam Pengelly 07:00–15:00 Barista 07:00–15:00 Barista 07:00–15:00 Barista 07:00–15:00 Barista

Tom Rowe 16:00–00:00 Kitchen 16:00–00:00 Kitchen 12:00–20:00 Kitchen

Open shifts 11:00–19:00 claim me

Coverage Covered Covered – 1 short Covered 2 short 1 short

Day cost (est.) £312 £298 £341 £276 £355 £402 £188

Rota to the timetable. Build cover around your class schedule and publish to instructors’ phones in minutes.
One board across studios. See who’s on across every studio, with a per-site geofence for clock-in.
Labour cost per studio. Watch what each site is costing against its timetable, so quiet hours don’t bleed money.

The bits that make shift work hard

The same leaks show up week after week — and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.

Rota vs class timetable

Cover has to match a class schedule that changes week to week.

Multi-studio sprawl

No single view of who is working where across two or three sites.

Casual instructor churn

Freelance and casual instructors make per-user pricing painful.

How WagePilot helps

The same building blocks — rota, clock-in, audited timesheets — tuned to the way Gyms & fitness actually run.

Rota to the timetable

Build cover around your class schedule and publish to instructors’ phones in minutes.
One board across studios

See who’s on across every studio, with a per-site geofence for clock-in.
Labour cost per studio

Watch what each site is costing against its timetable, so quiet hours don’t bleed money.

Hire anyone you like. The bill never moves

No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.

See pricing Calculate your saving

What you'd pay as your team grows: a typical per-seat tool vs WagePilot's flat price
Your team	Typical per-seat tool	WagePilot
5 staff	~£20/mo	Free · 1 site
25 staff	~£100/mo	£29 · 1 site
50 staff	~£200/mo	£29 · 1 site
80 staff	~£320/mo	£58 · 2 sites
150 staff	~£600/mo	£87 · 3 sites
200 staff	~£800/mo	£145 · 5 sites

Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.

Other trades we're built for

Cafés & restaurants Pubs & bars Holiday lets & hospitality Retail & salons Trades & site teams Cleaning companies Care providers Security firms Events & catering

The features that matter here

Related guides

Gyms & fitness: common questions

Can I rota staff around my class timetable?

Yes. Build the week on a grid to match your class schedule, copy last week as a starting point, and publish instantly to instructors’ and front-desk staff’s phones, with conflict and holiday-clash warnings before anyone turns up to an empty slot.

Does it work across more than one studio?

Yes. Each studio is a site with its own geofence for clock-in, and you see everyone across every studio on one live board. Each extra studio is one flat £29 site charge on Core, with unlimited staff and no limit on how many studios you add, so the cost lever is studios, never headcount. If you want cost and hours compared studio by studio, that is the cross-site analytics on Pro at £59 a site: a features choice, not something opening a third studio forces.

How does it handle casual and freelance instructors?

Casual and freelance instructors are free like all staff, so a changing roster never moves the bill. They clock in on their own phone, confirmed on-site, and their hours land on an audited timesheet ready for payroll export.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head — flat per site as you grow.

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