For gyms & fitness

Staff the timetable, see the cost across studios

Instructors, PTs and front-desk cover that has to line up with the class timetable, often across more than one studio. WagePilot keeps the rota, the on-site clock-in and the labour cost straight, per studio.

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app.wagepilot.co.uk/rota

Week of 15 June

Harbour Café · 4 staff · 38 shifts

Published

Staff MonTueWedThuFriSatSun

SP 8–4 8–4 · 8–4 · 7–3 ·

JM 12–8 · 12–8 · 12–8 · 10–6

AK · 9–5 · 9–5 · 5–11 5–11

TR · · 4–12 · 4–12 12–8 ·

1 clash with approved holiday Copy last week

Rota to the timetable. Build cover around your class schedule and publish to instructors’ phones in minutes.
One board across studios. See who’s on across every studio, with a per-site geofence for clock-in.
Labour cost per studio. Watch what each site is costing against its timetable, so quiet hours don’t bleed money.

The bits that make shift work hard

Rota vs class timetable

Cover has to match a class schedule that changes week to week.

Multi-studio sprawl

No single view of who is working where across two or three sites.

Casual instructor churn

Freelance and casual instructors make per-user pricing painful.

How WagePilot helps

Rota to the timetable

Build cover around your class schedule and publish to instructors’ phones in minutes.

One board across studios

See who’s on across every studio, with a per-site geofence for clock-in.

Labour cost per studio

Watch what each site is costing against its timetable, so quiet hours don’t bleed money.

Flat per site, staff free

Hire anyone you like. The bill never moves

No per-head fees means you can grow the team without watching a meter: one site stays at £10 whether you're 3 people or 30. Open another venue and it's a flat £8 more, never per person.

See pricing Calculate your saving

What you'd pay as your team grows: a typical per-seat tool vs WagePilot's flat price
Your team	Typical per-seat tool	WagePilot
5 staff	~£20/mo	Free
10 staff	~£40/mo	£10/mo
25 staff	~£100/mo	£10/mo
50 staff	~£200/mo	£18/mo

Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.

Other trades we're built for

Cafés & restaurants Pubs & bars Holiday lets & hospitality Retail & salons Trades & site teams Cleaning companies Care providers Security firms Events & catering

The features that matter here

Related guides

Gyms & fitness: common questions

Can I rota staff around my class timetable?

Yes. Build the week on a grid to match your class schedule, copy last week as a starting point, and publish instantly to instructors’ and front-desk staff’s phones, with conflict and holiday-clash warnings before anyone turns up to an empty slot.

Does it work across more than one studio?

Yes. Each studio is a site with its own geofence for clock-in, and you see everyone across every studio on one live board. Each extra studio is a flat £8/month with unlimited staff, so the cost lever is studios, never headcount.

How does it handle casual and freelance instructors?

Casual and freelance instructors are free like all staff, so a changing roster never moves the bill. They clock in on their own phone, confirmed on-site, and their hours land on an audited timesheet ready for payroll export.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, staff always free — flat per site as you grow.

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Free forever on one site · no card to start · 14-day trial on paid plans · cancel anytime