Clock-in that proves they were on-site

Staff clock in from their own phone. WagePilot checks GPS once, only at the moment they clock in or out, to confirm they are actually on-site. Where signal is poor, a printed QR code by the till gives them an obvious way in, and that punch is geofenced too whenever the phone can give a position. Nothing to buy: nobody needs a shared tablet, because everyone already has a phone. If you would rather have one clock on the counter, Kiosk mode runs on a tablet you already own.

Start free, no card See the live demo

Geofenced clock-in in the app

Tap to clock in; we check location once, at that moment. GPS with a QR code by the till: no buddy-punching.

Click through it in the live demo, no sign-up

The WagePilot staff app on shift: earnings so far, timer, Break and slide to clock out

What you get

Location checked only at clock-in/out, never continuously tracked
Per-site geofence radius you set with a pin on a map
Printed QR codes, or a kiosk on a tablet you already own
Opening, closing and other checklists for any kind of site, working offline, with tamper-proof records you can print
Site access: encrypted entry and alarm codes shown only to the right staff, with a reveal log and a key register

Pricing: from £29 a site See all features

More of what WagePilot does

Live labour cost A running total of what every site is costing right now, summed from everyone on shift. Catch an over-staffed shift before it is paid. Rota builder A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets. Holiday and leave Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled. Audited timesheets Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail. CSV export to payroll Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

Popular with these trades

Cafés & restaurants Pubs & bars Holiday lets & hospitality Trades & site teams Cleaning companies Care providers Security firms Events & catering Gyms & fitness Hotels Warehouse & logistics Home care

Related guide

How to stop buddy-punching

Geofenced clock-in: common questions

Is WagePilot a GPS time clock app?

Yes. Staff clock in from their own phone and WagePilot checks GPS once, at that moment, against the geofence you set around each site. It confirms they are actually on-site: no hardware, no shared tablet, no clocking in from the car park. A QR-code fallback by the till covers weak signal.

Does WagePilot track my staff’s location all day?

No. Location is checked only at the instant someone clocks in or out, never continuously and never in the background. WagePilot is built for UK GDPR data minimisation: it records that a clock-in happened on-site, not where anyone is the rest of the day, which is exactly the design staff (rightly) expect.

How does a geofence clock-in app stop buddy-punching?

Because each clock-in is tied to being physically inside the site’s geofence on that person’s own phone, one worker can’t clock another in from home. Off-site attempts are flagged for you to review before you approve the week.

What happens if there’s no GPS signal?

Every site gets a printable QR code (by the till or staff entrance). In a basement bar or a thick-walled kitchen where GPS is unavailable, staff scan the code to clock in and out, so a weak signal never blocks a shift.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.

Start free Try the live demo

Free for one site, up to 3 staff · no card to start · cancel anytime