Rota builder

The rota, done before Sunday night

Build the week on a simple grid. Copy last week as a starting point, drag in shifts, and publish: staff are notified instantly on their phones. Conflict warnings flag double-bookings and clashes with approved holiday before anyone turns up to an empty rota.

Built to be glanced at, not studied

A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets.

Start free, no card See the live demo

app.wagepilot.co.uk/app/rota

Help Centre

Rota

w/c 27 Jul

Coverage Templates Copy last week Publish

Scheduled hours

186.5h

this week

Wage budget

£2,172 / £2,400

£228 left

Shifts

3 drafts

Open shifts

needs cover

Harbour Café Auto-fill Broadcast

Team Mon 27 Tue 28 Wed 29 Thu 30 Fri 31 Sat 1 Sun 2

Ade Kowalski 15:00–23:00 Chef 15:00–23:00 Chef 15:00–23:00 Chef 12:00–23:00 Chef

Jess Morgan 12:00–20:00 Front of house 12:00–20:00 Front of house 12:00–20:00 Front of house 10:00–18:00 Front of house

Leo Marsh 09:00–17:00 Weekend cover 09:00–17:00 Weekend cover

Priya Shah 08:00–16:00 Supervisor 08:00–16:00 Supervisor 08:00–16:00 Supervisor 08:00–16:00 Supervisor

Sam Pengelly 07:00–15:00 Barista 07:00–15:00 Barista 07:00–15:00 Barista 07:00–15:00 Barista

Tom Rowe 16:00–00:00 Kitchen 16:00–00:00 Kitchen 12:00–20:00 Kitchen

Open shifts 11:00–19:00 claim me

Coverage Covered Covered – 1 short Covered 2 short 1 short

Day cost (est.) £312 £298 £341 £276 £355 £402 £188

What you get

Copy-last-week and templates for fast scheduling
Conflict & holiday-clash warnings before you publish
Instant publish: staff see their shifts on their phone

From £29/month per site See all features

More of what WagePilot does

Geofenced clock-in Tap to clock in; we check location once, at that moment. GPS with a QR code by the till: no buddy-punching. Live labour cost A running total of what your floor is costing right now, summed from everyone on shift. Catch an over-staffed Tuesday before it's paid. Holiday, sorted Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled. Audited timesheets Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail. CSV export to payroll Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

Popular with these trades

Cafés & restaurants Retail & salons Security firms Events & catering Gyms & fitness

Related guide

How to write a staff rota

Rota builder: common questions

Is WagePilot a free staff rota app?

One site with up to 5 staff is free forever on the Free plan, with the drag-and-drop rota builder, all three ways to clock in (geofenced GPS, QR and a shared tablet kiosk) and audited timesheets included. One site with unlimited staff is a flat £29/month (Core), which also adds payroll-formatted export, team messages and tips and tronc, and every site after that is another flat £29, with no limit on how many you run. The price only moves if you open another site, never when you hire, and growing never pushes you onto a dearer plan. Rota autofill, coverage targets and the wage-percentage budget guardrail are the Pro layer on top, at £59 a site.

How quickly can I build a weekly rota?

Minutes. Copy last week as a starting point, drag shifts onto a week grid, and publish — staff are notified instantly on their phones. Conflict and holiday-clash warnings flag problems before anyone turns up to an empty slot.

Can staff see their shifts and swap them?

Yes. Published shifts appear on each person’s phone, and shift swaps, open shifts and cover requests are handled in-app instead of a group chat — then flow straight through to the timesheet.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head — flat per site as you grow.

Start free See the live demo — no sign-up

Free forever on one site · no card to start · cancel anytime