Rota builder

The rota, done before Sunday night

Build the week on a simple grid. Copy last week as a starting point, drag in shifts, and publish: staff are notified instantly on their phones. Conflict warnings flag double-bookings and clashes with approved holiday before anyone turns up to an empty rota.

app.wagepilot.co.uk/rota

Week of 15 June

Harbour Café · 4 staff · 38 shifts

Published

Staff MonTueWedThuFriSatSun

SP 8–4 8–4 · 8–4 · 7–3 ·

JM 12–8 · 12–8 · 12–8 · 10–6

AK · 9–5 · 9–5 · 5–11 5–11

TR · · 4–12 · 4–12 12–8 ·

1 clash with approved holiday Copy last week

What you get

Built to be glanced at, not studied

A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets.

Start my free trial See the live demo

Copy-last-week and templates for fast scheduling

Conflict & holiday-clash warnings before you publish

Instant publish: staff see their shifts on their phone

From £10/month per site See all features

More of what WagePilot does

Geofenced clock-in Tap to clock in; we check location once, at that moment. GPS with a QR fallback by the till: no buddy-punching. Live labour cost A running total of what your floor is costing right now, summed from everyone on shift. Catch an over-staffed Tuesday before it's paid. Holiday, sorted Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled. Audited timesheets Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail. CSV export to payroll Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

Popular with these trades

Cafés & restaurants Retail & salons Security firms Events & catering Gyms & fitness

Related guide

How to write a staff rota

Rota builder: common questions

Is WagePilot a free staff rota app?

One site with up to 10 staff is free forever on the Solo plan, with the full rota builder included. For unlimited staff on one site it is a flat £10/month, and the price only moves if you open another site — never per head.

How quickly can I build a weekly rota?

Minutes. Copy last week as a starting point, drag shifts onto a week grid, and publish — staff are notified instantly on their phones. Conflict and holiday-clash warnings flag problems before anyone turns up to an empty slot.

Can staff see their shifts and swap them?

Yes. Published shifts appear on each person’s phone, and shift swaps, open shifts and cover requests are handled in-app instead of a group chat — then flow straight through to the timesheet.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, staff always free — flat per site as you grow.

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Free forever on one site · no card to start · 14-day trial on paid plans · cancel anytime