Audited timesheets

Timesheets that hold up to scrutiny

Every week lands as a clean timesheet to review, flag and approve. Every edit requires a reason and is logged in a tamper-evident history that staff can see too. When a shift is disputed, or HMRC asks, you have an exportable paper trail instead of an argument.

app.wagepilot.co.uk/timesheets

Timesheet · week of 15 June

Review & approve · 4 staff

Approve week

StaffClock in / outHoursStatus

Sam Pendry 08:02 – 16:04 7.55h approved

Jess Moran 12:00 – 20:11 8.18h edited

Ade Kuti 09:01 – 17:03 7.55h approved

Tom Rhys 16:00 – 00:18 8.05h review

Edit logged: Jess's clock-out adjusted 20:08 → 20:11, “forgot to clock out, confirmed with manager”. Visible to Jess.

What you get

Built to be glanced at, not studied

Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail.

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Tamper-evident edit history, every change with a reason

Staff can see their own logged hours and edits

Built to meet UK record-keeping duties (NMW, Working Time)

From £10/month per site See all features

More of what WagePilot does

Geofenced clock-in Tap to clock in; we check location once, at that moment. GPS with a QR fallback by the till: no buddy-punching. Live labour cost A running total of what your floor is costing right now, summed from everyone on shift. Catch an over-staffed Tuesday before it's paid. Rota builder A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets. Holiday, sorted Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled. CSV export to payroll Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

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Pubs & bars Holiday lets & hospitality Trades & site teams Cleaning companies Care providers Security firms

Related guide

How long to keep wage records (UK)

Audited timesheets: common questions

Is WagePilot an online timesheet app?

Yes. Real clock-ins build a clean weekly timesheet you review, flag and approve — no paper, no re-keying on a Sunday night. Approved hours then export to payroll in a click.

How are the timesheets audited?

Every edit requires a reason and is logged in a tamper-evident history that staff can see too. When a shift is disputed, or HMRC asks, you have an exportable paper trail instead of an argument.

Do digital timesheets meet UK record-keeping rules?

They are built to help meet UK duties for the National Minimum Wage (records kept six years) and the Working Time Regulations, with hours, breaks and every edit on the record.

Start running shifts on autopilot

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