Timesheets that hold up to scrutiny

Every week lands as a clean timesheet to review, flag and approve. Every edit requires a reason and is logged in a tamper-evident history that staff can see too. When a shift is disputed, or HMRC asks, you have an exportable paper trail instead of an argument.

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Audited timesheets in the app

Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail.

Click through it in the live demo, no sign-up

Timesheets: shifts needing action, flagged exceptions and Approve

What you get

Tamper-evident edit history, every change with a reason
Staff can see their own logged hours and edits
Minimum-wage checks with the workings shown, including accommodation offset, uniform, tools and meal deductions, age bands and apprentice-rate expiry
Built to help with UK record-keeping duties (NMW, Working Time)
Flags breaches of school-age and under-18 working limits, with work permits tracked
Records kept for the retention period, with an HMRC and ACAS evidence pack and a full records archive
Staff correction requests: a proposed time, a reason, the pay impact, your decision, all logged
Exceptions in one place: late, no-shows, short breaks, short rest gaps, 48-hour average and under-18 limits
Staff documents with right-to-work expiry tracking: staff upload from their phone, you approve
An activity log of every change, by whom and when

Pricing: from £29 a site See all features

More of what WagePilot does

Geofenced clock-in Tap to clock in; we check location once, at that moment. GPS with a QR code by the till: no buddy-punching. Live labour cost A running total of what every site is costing right now, summed from everyone on shift. Catch an over-staffed shift before it is paid. Rota builder A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets. Holiday and leave Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled. CSV export to payroll Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

Popular with these trades

Pubs & bars Holiday lets & hospitality Trades & site teams Cleaning companies Care providers Security firms Warehouse & logistics Home care

Related guide

How long to keep wage records (UK)

Audited timesheets: common questions

Is WagePilot an online timesheet app?

Yes. Real clock-ins build a clean weekly timesheet you review, flag and approve: no paper, no re-keying on a Sunday night. Approved hours then export to payroll in a click.

How are the timesheets audited?

Every edit requires a reason and is logged in a tamper-evident history that staff can see too. When a shift is disputed, or HMRC asks, you have an exportable paper trail instead of an argument.

Do digital timesheets meet UK record-keeping rules?

They are built to help meet UK duties for the National Minimum Wage (records kept six years) and the Working Time Regulations, with hours, breaks and every edit on the record.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.

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Free for one site, up to 3 staff · no card to start · cancel anytime