Audited timesheets

Timesheets that hold up to scrutiny

Every week lands as a clean timesheet to review, flag and approve. Every edit requires a reason and is logged in a tamper-evident history that staff can see too. When a shift is disputed, or HMRC asks, you have an exportable paper trail instead of an argument.

Built to be glanced at, not studied

Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail.

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Timesheets

Review, edit and approve actual hours.

Add shift Approve 2 clean

This week

Timesheet Payroll summary

Needs review

flagged entries

Awaiting approval

ready to sign off

Approved

this period

Period value

£1,284

104.6h total

Needs your attention

PS Priya Shah Yesterday · 08:00–16:00 · Harbour Café Clocked in 240m outside Harbour Café geofence £120.00 8.0h Needs review

AK Ade Kowalski Yesterday · 15:00–23:12 · Wharf Kitchen £117.60 8.2h 0.2h OT Edited

JM Jess Morgan Mon 27 Jul · 12:00–20:00 · Harbour Café QR clock-in £88.50 7.5h Awaiting approval

SP Sam Pengelly Mon 27 Jul · 07:00–15:00 · Harbour Café £93.75 7.5h Approved

Edit logged: Ade's clock-out adjusted 23:08 → 23:12, “forgot to clock out, confirmed with Elin”. Visible to Ade.

What you get

Tamper-evident edit history, every change with a reason
Staff can see their own logged hours and edits
Built to meet UK record-keeping duties (NMW, Working Time)

From £29/month per site See all features

More of what WagePilot does

Geofenced clock-in Tap to clock in; we check location once, at that moment. GPS with a QR code by the till: no buddy-punching. Live labour cost A running total of what your floor is costing right now, summed from everyone on shift. Catch an over-staffed Tuesday before it's paid. Rota builder A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets. Holiday, sorted Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled. CSV export to payroll Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

Popular with these trades

Pubs & bars Holiday lets & hospitality Trades & site teams Cleaning companies Care providers Security firms

Related guide

How long to keep wage records (UK)

Audited timesheets: common questions

Is WagePilot an online timesheet app?

Yes. Real clock-ins build a clean weekly timesheet you review, flag and approve — no paper, no re-keying on a Sunday night. Approved hours then export to payroll in a click.

How are the timesheets audited?

Every edit requires a reason and is logged in a tamper-evident history that staff can see too. When a shift is disputed, or HMRC asks, you have an exportable paper trail instead of an argument.

Do digital timesheets meet UK record-keeping rules?

They are built to help meet UK duties for the National Minimum Wage (records kept six years) and the Working Time Regulations, with hours, breaks and every edit on the record.

Start running shifts on autopilot

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