Holiday and accrual, worked out for you

Staff see their remaining balance and request leave in a couple of taps. You approve or decline from a single inbox that warns you about rota clashes. Accrual is calculated automatically, including the 12.07% rule for irregular-hours and part-year workers, so part-time and zero-hours holiday stops being a spreadsheet.

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Holiday and leave in the app

Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled.

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The Holiday inbox: requests to approve, a sickness report and a calendar of who is off

What you get

Automatic accrual, including 12.07% for irregular hours
One approval inbox with rota-clash warnings
Bank holidays and pro-rata balances handled for you

Pricing: from £29 a site See all features

More of what WagePilot does

Geofenced clock-in Tap to clock in; we check location once, at that moment. GPS with a QR code by the till: no buddy-punching. Live labour cost A running total of what every site is costing right now, summed from everyone on shift. Catch an over-staffed shift before it is paid. Rota builder A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets. Audited timesheets Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail. CSV export to payroll Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

Popular with these trades

Pubs & bars Retail & salons Care providers Home care

Related guide

Working out holiday for zero-hours staff

Holiday and leave: common questions

Does WagePilot calculate the 12.07% holiday accrual?

Yes. For irregular-hours and part-year workers, holiday accrues automatically at 12.07% of hours worked (5.6 weeks ÷ 46.4 working weeks), so zero-hours and part-time leave stops being a spreadsheet.

Can staff request annual leave in the app?

Yes. Staff see their remaining balance and request leave in a couple of taps; you approve or decline from one inbox that warns you about rota clashes. Bank holidays and pro-rata balances are handled for you.

Is this holiday entitlement software built for UK rules?

It is built around UK Working Time Regulations, including the 2024 reforms for irregular-hours and part-year workers, not US leave rules. You can sanity-check any figure with the free holiday calculator.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.

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