Approved hours, straight to your payroll

WagePilot is not a payroll bureau, and that is deliberate. Approve a clean week and export the hours as a CSV that drops straight into the payroll you already run: Xero, Sage, BrightPay, QuickBooks and others. You keep your payroll setup; we just hand it clean, approved hours.

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CSV export to payroll in the app

Approved hours out to your payroll in one click. Works alongside Xero, Sage & BrightPay; we never touch the pay run itself.

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Payroll close: what still blocks this pay period, each issue linked to its fix

What you get

Guided Payroll close: blockers listed with a fix, clean shifts approved in one click
Closed weeks are locked: changing one needs a logged reason to reopen
Leavers: untaken holiday estimated under the Working Time Regulations and added to the export
One-click CSV export of approved hours
Sleep-in shifts: a flat allowance, with only time woken to work counted towards the minimum wage, in their own export columns
Premium days such as Christmas Eve, paid at the rate you set
Works alongside Xero, Sage, BrightPay & QuickBooks
Pre-payroll, not payroll: exact hours and estimated gross pay (before tax, NI and pension) for your payroll software or accountant

Pricing: from £29 a site See all features

More of what WagePilot does

Geofenced clock-in Tap to clock in; we check location once, at that moment. GPS with a QR code by the till: no buddy-punching. Live labour cost A running total of what every site is costing right now, summed from everyone on shift. Catch an over-staffed shift before it is paid. Rota builder A week grid you fill in minutes. Copy last week, publish, and staff are notified instantly. No more Sunday-night spreadsheets. Holiday and leave Staff see their balance and request in taps. You approve from an inbox with a clash warning. Accrual and bank holidays handled. Audited timesheets Review, flag and approve. Every edit needs a reason and is logged: staff can see it too. Disputes get a paper trail.

Popular with these trades

Retail & salons Trades & site teams Cleaning companies Warehouse & logistics

Related guide

How long to keep wage records (UK)

CSV export to payroll: common questions

Does WagePilot run payroll?

No, deliberately. It exports approved hours as a CSV that drops into the payroll you already run: Xero, Sage, BrightPay, QuickBooks and others. You keep your payroll; WagePilot just hands it clean, approved hours.

How do hours get from WagePilot to Xero or Sage?

Approve a clean week and export a CSV of approved hours for your payroll software. There is no migration project and no double-keying: the same hours your staff clocked are the hours you export.

Are overtime and unpaid breaks exported correctly?

Yes. Daily and weekly overtime and paid/unpaid breaks are calculated on the timesheet first, so the hours you export already reflect your pay policy.

Start running shifts on autopilot

Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.

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