Improved
Empty panels now tell you what they're for
Charts and panels with no data yet explained nothing and offered nowhere to go. Each one now says what it will show once it fills, with a link straight to the setup step that fills it.
What's new
Everything we've
shipped, in order
New features, fixes and improvements to WagePilot, newest first.
August 2026
Fixed
Fixed the labour percentage on the live board
When your labour cost was in a healthy range, the percentage on the live board rendered at an enormous size. It now displays correctly in green, with amber and red for the higher bands.
Improved
Amber warning text is easier to read
Counts like "2 pending" and "1 open", and the amber figures on timesheets, holiday and compliance, were too light against their background. They're darker now and meet the AA contrast standard, on the stock theme and on every branding palette.
Improved
The live cost panel rests when nobody's working
With no one clocked in, the dashboard used to show a glowing £0.00/hr as though money were moving. It now reads "No one on shift", tells you what today has cost so far and when your next shift starts, and saves the glow for when wages are actually running.
Improved
A calmer dashboard
Colour on the dashboard now means something. Icons and trend lines have gone quiet so the figures stand out, and green, amber and red are kept for what's actually live, needs attention, or has gone wrong.
New
Setup now asks how your team actually works
New businesses were given a rota by default, even the ones that do not run one. Setup now asks outright whether you plan shifts in advance or simply let people clock in when they arrive, explains what each means, and sets the app up that way. Pick open clock-in and the rota, cover, swaps and availability step aside entirely. You can change it whenever you like in Settings.
Improved
The staff app always offers clock-in
If nothing was scheduled, the staff app used to open on “No shifts coming up” and tuck clocking in away as a small button underneath. On a new team, where the rota is usually the last thing set up, that was the first thing everyone saw. Home now stays “Ready when you are” with the slider in place whether or not there is a shift today, and any shift further ahead is shown below it.
New
Kiosk mode is now on every plan, including Free
The shared-tablet kiosk used to start on Core. It is now free on every plan, which means all three ways of clocking in (geofenced GPS, a printed QR code and a tablet on the counter) arrive with the free plan. It is the one way to set clock-in up and watch it work without waiting for anybody else to install an app, so it should never have been the thing you had to pay to try. Free is one site and a kiosk belongs to a site, so that is one counter; Core still lifts every limit and adds payroll export, team messages and tips.
Fixed
Fixed a crash when locking a kiosk or suspending an account
A page-load check ran in a different order depending on whether a kiosk was locked, which could white-screen the whole employer app mid-session. It now runs the same way every time.
Improved
Send a join code by WhatsApp or text, not just email
A join code sent only by email from a name your team doesn't recognise tends to get missed. You can now send it straight to WhatsApp, as a text, or through your phone's own share sheet, with the message already written. You can also paste your whole team in at once from the same screen instead of adding people one at a time.
New
Setup now shows you the app working before you leave
Setting things up and seeing them work are different feelings, and only one of them makes you come back. The last part of setup now puts a shift through your real pay rules, using your own rates and breaks, and shows you the hours and the cost it produces, then removes the test so your timesheet starts clean. It also offers the printable QR poster for the door, which is the quickest way to get a first clock-in without anybody installing anything.
New
Added a changelog to the Help Centre
You're reading it — every feature, fix and improvement, newest first.
New
Error-impact triage and archived-staff lockout
Errors are now triaged by real customer impact, and archived staff are locked out of the app instead of just hidden from lists.
Fixed
Fixed a crash on the Reports page
Reports could fail to load with a blank error screen. It's fixed and reports are loading normally again.
New
Guided setup for new accounts
Brand-new owners are now walked through a short first-run setup (location and pay first, then team, rota and clock-in) instead of landing on an empty dashboard.
Improved
Clearer next step after adding your first employee
After you add an employee, WagePilot now points you at the next thing to set up instead of leaving you on a static confirmation screen.
Improved
Refreshed the WagePilot logo
The wordmark has been updated everywhere it appears across the app and website, matching the new design on the homepage.
Fixed
Tightened the resend-invite rate limit
The rate limit on resending a staff invite is now keyed per recipient, so it can't be exhausted by one address.
Fixed
Fixed the invite panel not refreshing between employees
Navigating from one invited employee to another could show stale invite details. Fixed.
New
View and resend a staff join-code invite
You can now view and resend a join-code invite straight from the employee's page, with an email sent automatically.
Fixed
Free-plan downgrade no longer keeps a paid plan's sites and staff
Free-plan downgrade no longer keeps a paid plan's sites and staff.
Fixed
Closed five remaining issues from an overtime and holiday pay audit
Closed five remaining issues from an overtime and holiday pay audit.
Fixed
Honour the paid-breaks setting in every forecast, and stop edits reshaping real breaks
Honour the paid-breaks setting in every forecast, and stop edits reshaping real breaks.
Fixed
Fixed two issues found while testing a real clock-in end to end
Fixed two issues found while testing a real clock-in end to end.
Fixed
Staff created with no site could never clock in, and nobody was told
Staff created with no site could never clock in, and nobody was told.
Fixed
Fixed four issues found in a full walkthrough of every feature
Fixed four issues found in a full walkthrough of every feature.
Fixed
Fixed a page crash triggered by a background safety check
Fixed a page crash triggered by a background safety check.
Fixed
Fixed 13 issues found through real-world use
Fixed 13 issues found through real-world use, and added checks to catch similar issues automatically going forward.
Fixed
Value a salaried worker's accrued-leave liability at their real rate
Value a salaried worker's accrued-leave liability at their real rate.
Fixed
Pay salaried holiday, exclude sick weeks from the average, and keep one rounding rule
Pay salaried holiday, exclude sick weeks from the average, and keep one rounding rule.
Fixed
Make the timesheet suite actually run in other timezones
Make the timesheet suite actually run in other timezones.
Fixed
Price every shift on the UK clock, not the admin's laptop
Price every shift on the UK clock, not the admin's laptop.
Fixed
A stored null working-day pattern already means Mon-Fri, so treat it that way
A stored null working-day pattern already means Mon-Fri, so treat it that way.
Fixed
Give the worker their real tips, and pin the statement to the export
Give the worker their real tips, and pin the statement to the export.
Fixed
The worker's statement and the live tiles agree with payroll
The worker's statement and the live tiles agree with payroll.
Fixed
Measure the accrual cap over whole weeks, and keep the monthly build above the statutory twelfths
Measure the accrual cap over whole weeks, and keep the monthly build above the statutory twelfths.
Fixed
Count the days a worker actually works, and pay leave at what they actually earn
Count the days a worker actually works, and pay leave at what they actually earn.
Fixed
Weekly overtime and suggested pay rates are now calculated over the whole pay week, not a partial one
Weekly overtime and suggested pay rates are now calculated over the whole pay week, not a partial one.
Fixed
SSP counts and divides by one working-day set, and short histories stop diluting it
SSP counts and divides by one working-day set, and short histories stop diluting it.
Fixed
Exports and reports pay the whole pay week, and SSP follows the statute
Exports and reports pay the whole pay week, and SSP follows the statute.
Fixed
An untouched time on a timesheet edit saves the stored instant
An untouched time on a timesheet edit saves the stored instant.
Fixed
Manual entries and admin edits settle like a real clock-out
Manual entries and admin edits settle like a real clock-out.
Fixed
Overlapping unpaid breaks are now merged instead of double-counted, and pay amounts round consistently everywhere
Overlapping unpaid breaks are now merged instead of double-counted, and pay amounts round consistently everywhere.
New
Unlimited staff on every paid plan
Simplified pricing to Core £29/mo and Pro £59/mo, with unlimited staff on every paid plan.
Fixed
Fixed discounts not always showing correctly on billing
Discounts now price correctly on the billing page, and a subscription that falls out of sync with Stripe self-repairs instead of getting stuck.
Fixed
More accurate billing details
The billing page now stays in sync with your actual subscription, including discounts and plan changes.
July 2026
New
Confirm + audit working-time overrides; require date of birth
Confirm + audit working-time overrides; require date of birth.
Fixed
Labour % of sales divided mismatched windows
Labour % of sales divided mismatched windows.
Fixed
'Effective rate' claimed to include overtime it omitted
'Effective rate' claimed to include overtime it omitted.
Fixed
Week windows sliced the pay week in half
Week windows sliced the pay week in half.
Fixed
'This week' filters now match your pay week, not the calendar week
'This week' filters now match your pay week, not the calendar week.
Fixed
Under-18 night work escaped the block on brief window crossings
Under-18 night work escaped the block on brief window crossings.
Fixed
Night premium mispaid by an hour on both UK clock-change days
Night premium mispaid by an hour on both UK clock-change days.
Fixed
Clarified what's included on the £39 plan
The pricing page wording around unlimited sites was ambiguous. Clarified.
New
Redesign the launch splash — full-bleed cockpit + instrument power-up
Redesign the launch splash — full-bleed cockpit + instrument power-up.
Fixed
Block exporting a person's data once it's been erased
Block exporting a person's data once it's been erased.
Fixed
Give the employee full-screen chat header breathing room below the notch
Give the employee full-screen chat header breathing room below the notch.
Fixed
Full-screen employee chat, pinned composer, wrapping action rows
Full-screen employee chat, pinned composer, wrapping action rows.
Fixed
Align the week-stepper filter with its neighbours
Align the week-stepper filter with its neighbours.
New
Week-stepper filter for past shifts (◀ prev · week · next ▶ + date range)
Week-stepper filter for past shifts (◀ prev · week · next ▶ + date range).
New
Raise the chat to best-in-class — dates, jump-to-latest, honest states
Raise the chat to best-in-class — dates, jump-to-latest, honest states.
New
Native chat-app layout for the employer app
Native chat-app layout for the employer app.
Fixed
@mention notifications on edited messages
You're now notified when someone @mentions you in a message they've edited, not just a brand-new one.
Fixed
Billing cycle default and plan/module toggles
Fixed the default billing cycle and made switching plans and modules more reliable.
Fixed
'Use profile rate' now honours the date you're editing
The 'use profile rate' shortcut on a timesheet edit now uses the rate that applied on the edited date, not today's rate.
Fixed
Kiosk PINs are no longer stored or sent in plain text
Kiosk staff PINs are now handled securely end to end.
Fixed
Chat stays where you were reading
A new message arriving no longer yanks you back to the bottom of the conversation if you were reading further up.
Fixed
Message retry no longer creates a duplicate
Retrying a failed message send no longer risks posting it twice.
Fixed
QR scanner no longer freezes on an unrecognised code
Scanning a code the app doesn't recognise now shows a message instead of locking up the scanner.
Improved
GDPR data export and back-dated holiday
Data-export requests now include notifications, and holiday can no longer be booked for a date that's already passed.
Improved
Earnings statement export respects the selected period
The exported earnings statement now matches whatever date range you had selected, instead of always exporting everything.
New
Switch between multiple organisations
Owners and managers who work with more than one WagePilot organisation can now switch between them from one account.
New
Brute-force lockout on the kiosk PIN pad
Repeated incorrect PIN attempts now lock out on the server, not just the device.
New
Pull-to-refresh on the employee app
Pull down to refresh your shifts, earnings and messages on mobile.
New
Phone-friendly single-day rota view
A single-day view of the rota designed for small screens.
New
Bank-holiday overtime uplift is now a choice
Whether a bank-holiday pay uplift also applies to overtime hours is now a setting, not fixed behaviour.
New
Bank holidays shown on the pay config page
The built-in UK bank holidays are now visible right where you configure pay.
New
Team leave calendar
See who else is off before booking your own holiday.
New
Print or save the earnings statement and payroll summary as PDF
Itemised earnings statements and the payroll summary can now be printed or saved as a PDF.
New
Payroll summary tab
A per-person breakdown of hours, overtime, holiday and gross pay, for teams who run payroll manually.
New
Flexible date-range picker on Payroll export and Earnings
Choose a preset or custom date range on the Payroll export and Earnings pages, instead of a fixed this/last/all toggle.
Fixed
Accessibility fixes across the app
Improved keyboard navigation, labelling and screen-reader support across the app.
Fixed
A wide batch of accuracy and reliability fixes
Fixed a range of issues across pay periods, timezones, payroll exports, holiday and the rota, found in a full audit of every screen.
New
Unread badge on Messages
See at a glance whether you have unread messages, from the app header.
New
In-thread search
Filter a conversation down to just the messages that match what you're looking for.
New
Push notifications for chat mentions
Get notified on your phone when someone @mentions you or sends a new message.
New
Team chat for the employer app
Real-time messaging between managers and staff, with reactions, @mentions, typing indicators and read receipts.
Fixed
Flush native bottom nav — replace the floating-dock default with an edge-to-edge bar
Flush native bottom nav — replace the floating-dock default with an edge-to-edge bar.
Fixed
Lock the app shell to the viewport so the installed iPhone PWA feels native
Lock the app shell to the viewport so the installed iPhone PWA feels native.
June 2026
New
Auto-bill per-site Stripe quantity on site changes
Auto-bill per-site Stripe quantity on site changes.
New
Visual polish across the app and website
A broad design pass for more consistent motion and visual polish.
New
Turn the QR scan into a state-aware action hub
Turn the QR scan into a state-aware action hub.
Fixed
Make the iframe print CSP-safe and robust
Make the iframe print CSP-safe and robust.
New
Add public-beta banner to the landing hero
Add public-beta banner to the landing hero.
New
Enrich /status and /features pages
Enrich /status and /features pages.
Fixed
Centre pricing tiers for 3-plan layout
Centre pricing tiers for 3-plan layout.
Fixed
Print via hidden iframe so pop-up blockers don't break Print/Save PDF
Print via hidden iframe so pop-up blockers don't break Print/Save PDF.
New
Smoother password-reset flow
Password reset no longer requires solving a captcha — the reset link is sent straight to your email.
Fixed
Add standard mobile-web-app-capable meta alongside the Apple one
Add standard mobile-web-app-capable meta alongside the Apple one.
Fixed
Fixed a rare password-reset captcha error
An edge case could show a spurious error on the password-reset captcha. Fixed.
Fixed
Stop UI flashing twice / actions firing twice on a single tap
Stop UI flashing twice / actions firing twice on a single tap.
Fixed
Live earnings can no longer tick DOWN after ending a break
Live earnings can no longer tick DOWN after ending a break.
New
Redesigned the homepage feature layout
Reworked how flagship features and free tools are presented on the homepage.
New
Safe location delete + downgrade to free Solo plan
Safe location delete + downgrade to free Solo plan.
New
More branding options for the employee app and kiosk
More options to customise the look of the employee app and kiosk for your business.
New
Send already-signed-in visitors straight into the app
Send already-signed-in visitors straight into the app.
Fixed
Make plan/trial actions Stripe-aware
Make plan/trial actions Stripe-aware.
New
Forgot-password flow, holiday basis toggle and onboarding
Added a forgot-password flow, a holiday accrual basis toggle, and an improved first-run onboarding experience.
New
Stripe billing, staff provisioning, plan limits
Stripe billing, staff provisioning, plan limits.
New
Expanded the Help Centre
Added a wide range of new Help Centre guides.
New
Email a new employee their login details
When adding staff, you can now have their login sent straight to their email instead of sharing it yourself.
New
Kiosk mode, QR clock-in, GDPR tools, overtime and analytics
Added kiosk mode, QR clock-in, GDPR data tools, per-site pricing tiers, overtime pay and an analytics dashboard.