Timesheets & payroll
Holiday approvals & balances
The employer holiday inbox — approve or decline leave with a shift-clash warning, see who’s off across the next fortnight, and track everyone’s remaining balance from one screen.
The Holiday screen is your one inbox for leave. Staff request from their phones; you approve or decline here, warned about rota clashes, with the whole team’s balances alongside. (For how UK entitlement and the 12.07% accrual rule are calculated, see Holiday & accrual.)
Holiday
Approvals, the team calendar and balances.
Pending
2
awaiting you
Off today
0
full team in
Approved
3
next 30 days
Team days left
123
holiday remaining
Who's off: next 14 days
Pending requests
“Migraine”
“Family trip to St Ives”
Clashes with Sam's shift on Mon 13 Jul
Balances
The inbox at a glance
- Pending
- Requests awaiting your decision — the number drops to ‘inbox zero’ when you’re clear.
- Off today
- How many people are on approved leave right now.
- Approved
- Approved leave in the next 30 days, so you can see what’s coming.
- Team days left
- Total holiday remaining across the whole team.
Who’s off: next 14 days
A scrolling strip shows the coming fortnight, one card per day. Days with someone off are highlighted and show up to three avatars, so you can eyeball coverage before you approve one more request on a thin day.
Approve or decline a request
Each pending request is a card showing the person, the leave type (Holiday, Sick, Unpaid or Other), the number of days, the dates and any reason they gave.
- 1
Check for a clash
If the dates collide with a shift the person is rota’d for, the card shows ‘Clashes with an assigned shift’ in red.
- 2
Open the person if you need context
Tap the card body to jump to their profile — balance, history and upcoming shifts.
- 3
Approve
One tap. Approved leave updates their balance and shows on the rota so you don’t schedule over it.
- 4
Or decline
Opens a short dialog so you can give a reason before it’s sent.
Declining with a reason
- 1
Tap Decline
The dialog names the person and the start date so you know which request you’re acting on.
- 2
Add an optional reason
Whatever you write is shown to the employee with the decision (e.g. ‘Too many already off that week — try the next one’).
- 3
Confirm
The request is declined and the person is notified.
Team balances
The Balances panel lists everyone with their remaining days and a progress bar (remaining against allowance). It’s paged for large rosters, and each row is a link straight to that person’s profile.