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The staff app

Your rota

Read your own schedule week by week, confirm you’ve seen a shift, pick up open shifts going at your sites, and hand a shift you can’t work to the team.

Open in WagePilot Available where the Scheduling module is enabled

The Rota tab is your own schedule — just your shifts, laid out a week at a time, day by day. From here you confirm you’ve seen a shift, grab an open shift going at one of your sites, or give a shift away when you can’t work it.

Help Centre

Rota

w/c 27 Jul

Publish

Scheduled hours

186.5h

this week

Wage budget

£2,172 / £2,400

£228 left

Shifts

24

3 drafts

Open shifts

1

needs cover

Harbour Café
Team Mon 27 Tue 28 Wed 29 Thu 30 Fri 31 Sat 1 Sun 2
Ade Kowalski 15:00–23:00 Chef 15:00–23:00 Chef 15:00–23:00 Chef 12:00–23:00 Chef
Jess Morgan 12:00–20:00 Front of house 12:00–20:00 Front of house 12:00–20:00 Front of house 10:00–18:00 Front of house
Leo Marsh 09:00–17:00 Weekend cover 09:00–17:00 Weekend cover
Priya Shah 08:00–16:00 Supervisor 08:00–16:00 Supervisor 08:00–16:00 Supervisor 08:00–16:00 Supervisor
Sam Pengelly 07:00–15:00 Barista 07:00–15:00 Barista 07:00–15:00 Barista 07:00–15:00 Barista
Tom Rowe 16:00–00:00 Kitchen 16:00–00:00 Kitchen 12:00–20:00 Kitchen
Open shifts 11:00–19:00 claim me
Coverage Covered Covered – 1 short Covered 2 short 1 short
Day cost (est.) £312 £298 £341 £276 £355 £402 £188
Your week, day by day. Today is highlighted; each shift shows its time, role, site and who else is on.

Moving through the weeks

Arrows (‹ ›)
Step back or forward one week. The label tells you where you are — “This week”, “Next week”, “Last week”, or “In 3 weeks”.
This week
A button top-right jumps you straight back to the current week — it only appears once you’ve paged away.
The day column
Each day shows its shifts, or “Day off” if you’re not on. Today’s date is highlighted in the live accent.

A week with nothing on it reads “No shifts scheduled this week.” — page forward to find your next one.

What a shift shows

Each shift card carries its time and role, the site, and who else is on with you that day. If your manager left a note on the shift — “till float in the safe” — it shows underneath. The status on the right tells you where the shift stands.

The status on each shift

On shift
A pulsing live chip means this is the shift you’re currently clocked into.
Confirm
A published, upcoming shift you haven’t acknowledged yet shows a Confirm button — see below.
Confirmed
Once you tap Confirm, the shift shows a green “Confirmed” tick so you (and your manager) know you’ve seen it.
Requested / pending
If you’ve put in to give this shift away or pick it up, a status chip shows how that request is going.

Confirming a shift

Confirming is a one-tap “yes, I’ve seen it and I’ll be there”. Tap Confirm on an upcoming published shift and it flips to Confirmed — see you then. Your manager sees the confirmation on their side, so they know the week has actually landed with the team, not just been published into the void.

Picking up an open shift

When a manager posts a shift with no name on it at one of your sites, an “Open shifts you can pick up” card appears at the top of your rota, with a count. Each open shift shows its day, time, role and site.

  1. 1

    Tap Pick up

    That puts your name forward for the shift. You’ll see “Requested: your manager will confirm”.

  2. 2

    It shows Requested

    The button switches to a greyed-out Requested so you don’t ask twice.

  3. 3

    Your manager decides

    Picking up is a request, not a done deal — your manager approves it, and only then does the shift become yours. If a colleague also wants it, the manager chooses between you.

Giving a shift away

Can’t make an upcoming shift? Tap Give away on it. That posts it for anyone on your team to cover — “Posted for anyone on your team to cover”. A teammate accepts, then your manager approves the change and the rota updates for both of you. For a targeted hand-off or a straight swap, use the Cover tab.

Common questions

Do I have to confirm every shift?
Confirming isn’t mandatory to be scheduled, but it’s the tap that tells your manager you’ve actually seen the shift. It flips the card to “Confirmed” and clears it from their “awaiting confirmation” list, so it’s worth doing when your week publishes.
I picked up an open shift — is it mine now?
Not until your manager approves it. Picking up puts your name forward and the button shows “Requested”. Your manager confirms it, and if someone else asked too, they choose between you. You’ll be notified either way.
What’s the difference between “Give away” here and the Cover tab?
“Give away” on a shift posts it for anyone on your team to cover. The Cover tab does the same, plus lets you offer a shift to one specific colleague or set up a straight swap where you take one of theirs in exchange.