Tips & tronc
Pool tips for a site, share them by hours or evenly, and keep the records the Employment (Allocation of Tips) Act 2023 asks for.
Tips lets you pool a day’s gratuities at one site and share them out by a rule you set (hours worked or an even split) rather than a back-of-an-envelope sum. Every pool and share is kept as your tips record. Open it at Tips in the sidebar.
Sharing out a pool
The Share a tip pool card is the builder. It has three numbered steps, and the split updates live before you commit anything.
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01
Day and site
The Date defaults to today; change it to pool for an earlier day (tips cannot be shared for a future day). The Site picker chooses whose hours the pool is split across.
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02
Amount and method
Type the pool total into Amount (£) (for example 120.00). This is the full sum being shared, not a per-person figure. Pick By hours worked or Split equally under Method.
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03
Check the split
A table lists everyone who clocked in at that site that day, their hours and their share, with a total that always equals the pool. Overnight shifts count on the day they started.
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04
Share it
Press Share £X. You get a "Shared £X across N" confirmation, and each person is told their own share.
What each sharing method does
| Method | How it splits |
|---|---|
| By hours worked | In proportion to the paid hours each person worked at that site that day. Unpaid breaks are not counted. |
| Split equally | Divided evenly across everyone who worked there that day, whatever their hours. |
Your tips record
Every pool you share is listed below the builder with its date, site, method, number of people and amount. Search by site, date or method. Download CSV at the top of the page exports every pool with each person’s hours and share.
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01
Press the bin icon
On the pool you want to remove.
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02
Give a reason
A reason is required. It is shown to staff and kept on the record.
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03
Confirm
Everyone in the pool is told, with your reason. There is no in-place edit: to correct a pool, remove it and share a fresh one.
Your duties under the Employment (Allocation of Tips) Act 2023
The Act added Part 2B to the Employment Rights Act 1996. If you take tips more than occasionally, the Employment (Allocation of Tips) Act 2023 card on the Tips page sums up what you must do:
| Duty | What it means | Section |
|---|---|---|
| Pass on 100% | Every penny goes to workers, paid by the end of the month after the customer paid it. Only legal deductions such as income tax. | ERA 1996 ss.27D, 27G |
| Allocate fairly | Have regard to the statutory Code of Practice on fair and transparent distribution of tips. | s.27D |
| Written policy | Say whether you ask customers to tip and how tips are shared, and make it (and any update) available to all workers. | s.27I |
| Keep records for 3 years | From the date each tip was paid. | s.27J(1) |
| Answer record requests | A written request covers whole months, up to 3 years back, ending before the request; one per 3 months. Reply within 4 weeks of receiving it. | s.27J |
- Written policy template downloads a starting policy as a text file, filled in with your business name and the sharing method you have selected. Adapt it to how your business works before you adopt it.
- Worker’s tips record: choose a worker and press Download their record for a CSV of every pool they were in and their share, covering the widest period a request received today could ask for.