Money & reports
Tips & tronc
Pool gratuities for a shift, day or week and share them out by hours worked or an even split — a penny-fair, transparent record for staff and for your payroll.
Tips lets you pool gratuities for a period and share them out fairly, with a record everyone can see. It ties each person’s share to a rule you set — hours worked or an even split — rather than a back-of-an-envelope sum, which takes the guesswork (and the resentment) out of "who got what". Open it at Tips in the sidebar.
The three numbers at the top
A row of cards summarises your tipping at a glance before you build anything.
- Pooled (all time)
- Total money you’ve ever pooled, and how many pools that spans.
- Pools (30d)
- How many pools you’ve run in the last 30 days — a quick sense of cadence.
- This run
- The amount you’re currently entering and how many people it would reach. Shows “-” until you type an amount.
Sharing out a pool
The New tip pool card on the left is the builder. Fill it top to bottom and the preview updates live before you commit anything.
- 1
Pick the day and site
The Date defaults to today; change it to pool for a past shift. The Site picker chooses which venue’s hours to split across — it defaults to your first site.
- 2
Enter the amount
Type the pool total into Amount (£) (for example 120.00). This is the full sum being shared, not a per-person figure.
- 3
Choose a method
Pick By hours worked or Split equally under Method (see the table below). The preview re-splits instantly.
- 4
Check the distribution preview
The panel underneath lists everyone who worked at that site on that day, their hours, and the exact amount they’d receive. It always adds up to the pool total.
- 5
Share it
Press Share £X. You’ll get a “Shared £X across N” confirmation, the amount clears ready for the next pool, and the run drops into Recent pools.
What each sharing method does
| Method | How it splits | Best for |
|---|---|---|
| By hours worked | Proportional to the hours each person clocked that day — longer shifts earn a bigger share. | Most hospitality teams; the simplest defensible rule. |
| Split equally | The pool is divided evenly across everyone who worked, regardless of hours. | Short, similar shifts where hours barely differ. |
| By points | A weighted split by role points. Legacy only — you can’t pick it when creating a pool, but older “points” pools still display correctly. | Historical pools created before the picker changed. |
The distribution preview
The preview is your safety net: it shows precisely who is in the split and what they get before any money is recorded. For each person you’ll see their avatar, name, hours worked and their calculated share.
Recent pools & removing one
The Recent pools card on the right lists your last eight runs. Each row shows the amount and site, then the date, method and headcount, with a Shared tag.
- 1
Find the pool
Locate it in Recent pools by amount, site and date.
- 2
Press the bin icon
The trash button on the right of the row asks you to confirm: “Remove the £X tip pool from [date]? Everyone in it will be told it was removed. This can’t be undone.”
- 3
Confirm
Confirm to remove it. You’ll see “Pool removed”. There’s no in-place edit — to correct a pool, remove it and create a fresh one.