People & pay
Holiday & accrual
Automatic UK holiday accrual including the 12.07% rule for irregular-hours staff, bank holidays and pro-rata, plus a one-inbox approval flow with clash warnings.
Holiday turns the most spreadsheet-prone part of running a team into taps. Staff see their balance and request leave from their phone; you approve or decline from a single inbox that warns you about rota clashes; and accrual is calculated for you, including the rules that trip people up.
Holiday requests
3 awaiting approval
Jess Moran
24–28 Jun · 5 days · 12.5 left
Ade Kuti
1–2 Jul · 2 days · 8 left
Clashes with Sam's shift on 1 Jul
Sam Pendry
15 Jul · 1 day · 15 left
How UK holiday is calculated
Most UK workers are entitled to 5.6 weeks of paid holiday a year (28 days for a five-day week, including bank holidays, per GOV.UK). WagePilot tracks each person’s entitlement and balance, and handles the cases that are easy to get wrong:
- Regular part-timers
- Entitlement is pro-rata to the days they work.
- Irregular-hours & part-year staff
- Holiday accrues at 12.07% of hours worked for leave years starting on or after 1 April 2024 (the 2024 Working Time Regulations reform). WagePilot applies this automatically as hours are logged.
- Bank holidays
- Counted within the statutory entitlement as standard, so balances stay honest.
The approval flow
- 1
Staff request
They pick dates in the app; their remaining balance is shown so they request realistically.
- 2
You see a clash check
The request lands in your inbox flagged if it collides with a shift they are rota’d for.
- 3
Approve or decline
One tap. Approved leave updates their balance and shows on the rota so you don’t schedule over it.
Common questions
How do I work out holiday for part-time and zero-hours staff?
Still stuck? Email hello@wagepilot.co.uk and a human replies within a working day.
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