What WagePilot is

WagePilot is a staff time-and-attendance app for small UK businesses — cafés, pubs, restaurants, holiday lets, salons, retail and site teams, roughly 2 to 50 staff. It does four jobs: it lets staff clock in from their own phone with a location check, it lets you build and publish rotas, it tracks holiday and audited timesheets, and it shows you what your floor is costing right now. When the week is done, it exports approved hours to whatever payroll you already run.

It deliberately does not run payroll. WagePilot hands clean, approved hours to Xero, Sage, BrightPay, QuickBooks and others; your pay run stays exactly where it is. See Payroll export.

The two apps #

There are two faces to WagePilot, and it helps to keep them straight from the start.

How the pieces fit together #

Everything in WagePilot flows from one event — a clock-in — to one output: approved hours your payroll can read.

• A staff member taps clock in; WagePilot checks they are on-site and starts counting.
• Their time and pay rate feed the live board so you see the cost building during the shift.
• At week-end those clock events become a timesheet to review, flag and approve.
• Approved hours export to payroll as a CSV — and stay in an audited history for your records.

Try it without signing up #

The fastest way to understand WagePilot is the no-login demo. It is a full, pre-populated account you can click around with nothing to install.