Pay & overtime

Pay & overtime is where you set the rules that turn raw clocked hours into pay-ready figures: overtime thresholds and multipliers, and how breaks are treated. The system is built as a cascade so you set sensible defaults once and only override where reality differs.

The pay-policy cascade #

A pay policy can live at three levels. The most specific one that applies to a person wins, so you rarely repeat yourself.

How overtime is calculated #

WagePilot handles two kinds of overtime, because UK teams use both:

• Daily overtime is worked out per shift as the timesheet is built — hours past your daily threshold are paid at your daily multiplier and stored on the entry.
• Weekly overtime is reconciled across the whole week at report time, because you cannot know a week’s total until the week is done. This avoids double-counting and matches how weekly thresholds actually work.

Paid and unpaid breaks #

Set whether breaks are paid or unpaid in the policy. Unpaid breaks are subtracted from paid hours automatically, so a clocked 8-hour shift with an unpaid 30-minute break becomes 7.5 paid hours everywhere — live cost, timesheet and export — with no manual maths.

Bank holidays #

If you pay a premium on bank holidays, turn on bank-holiday pay in the policy and set the multiplier. WagePilot already knows the usual England & Wales bank holidays, so when someone clocks in on one the premium is baked into their rate for that shift automatically — no manual flagging.

1. 1

   Open Pay & overtime

   Go to Pay & overtime and scroll to the Bank holidays card.

2. 2

   Add the date

   Pick the date, optionally name it (e.g. “State funeral”), and choose Add. It applies to your organisation only — not to other businesses.

3. 3

   Remove if needed

   Added one by mistake? Remove it from the same list. Only owners and managers can change bank holidays.