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Clocking in

QR clock-in: sign-in flyers & scanning

Print a QR sign-in flyer for each site so staff can clock in, out or on a break with a scan: the dependable route when GPS is weak.

A QR sign-in flyer is a printed code you put up at the site. A staff member points their phone camera at it (or scans from inside the app), lands on a quick screen, and chooses to clock in, out or on/off a break. It is the dependable partner to GPS for basements, large buildings and weak-signal sites, because there is always one obvious thing to point a camera at. Each site has its own code, and you design the flyer that carries it.

Designing the flyer

Open Locations, find the site and choose Sign-in code. The flyer builder opens with a live preview that is exactly what prints: change anything on the left and the preview updates instantly. A site that has never had a code gets one minted automatically the first time you open it.

The builder pairs a live preview with controls for template, paper, copy and brand colours. One piece of artwork drives both the preview and every export, so what you see is what prints.

What you can change

Template
Five layouts: Classic (centred poster), Colour band (a brand band over a white QR card), Minimal (calm, one line), Table tent (folds to stand on a counter) and Wallet cards (a cut-out sheet to hand round).
Paper size
A4, A5, A6 card or US Letter.
Orientation
Portrait or landscape. Table tent and Wallet cards pin their own orientation, so the control is fixed for those.
Headline / Sub-line / Small print
Edit the three lines of copy so the flyer reads right for that site (character limits keep it tidy).
Show the short code
Toggle whether the human-readable code prints under the QR: the typed fallback for when a camera will not play ball.
Brand colours
Set the Accent and Headline colours with a swatch or a hex value. They start from your branding if you have set it up.

Printing & sharing it

When the flyer looks right, get it out three ways. Print / Save PDF is the main action in the footer, with PNG and SVG downloads beside the preview:

Print / Save PDF
Opens your printer, or your system "Save as PDF", best for putting one up on-site.
Download PNG
A high-resolution image for a slide, a staff group chat or a screen.
Download SVG
A crisp vector to hand to a designer or for large-format printing.

How staff scan, and what they see

The QR encodes a secure deep link to the sign-in screen for that site. Staff can reach it three ways:

  • Phone camera: point it at the printed flyer and tap the link that pops up.
  • In-app scanner: open Scan to clock in in the staff app and hold the code in view.
  • Type the short code: enter the code printed under the QR (e.g. QR-7Q4FKD) when a camera will not cooperate.
A scan resolves the worker’s current state, then offers only the choices that fit: clock in when off, or start a break / clock out when on. Nothing is written until they tap.

When a scan is refused

If the screen shows "That didn’t work", the message tells the worker why, and a Try another code button sends them back to the scanner. The usual reasons:

Code not recognised
The flyer’s code has been rotated or mistyped: get the current one from a manager.
QR turned off
QR is not an allowed method in Clock-in rules for this workplace.
Site not active
The site itself is switched off, so new clock-ins are paused there.
Not assigned
The worker isn’t assigned to that site: a manager needs to add them before they can clock in there.

Replacing a code

The builder shows the site’s short code with a New code button beside it. Generate a new one if a flyer leaks or you want to retire an old print run: it is a two-step confirm.

Common questions

How do I make a QR code for staff to clock in?
Open Locations, pick the site and choose Sign-in code. The flyer builder mints a code for that site and lets you choose a template, paper size and brand colours, then print it or download a PDF, PNG or SVG. Make sure QR is an allowed method in Clock-in rules so the code works.
What happens when staff scan the QR code?
They land on a quick screen that shows their current state and the choices that fit: Clock in when they are off, or Start/End break and Clock out when they are on. Nothing is recorded until they tap, so a stray scan or a refresh can never toggle a shift. Clock-out works from any site’s flyer.
Can I change the QR code if a flyer is lost or leaked?
Yes. In the sign-in flyer for that site, press New code and confirm. A new code immediately stops every flyer already printed for that site from working, so reprint and replace them on-site.