Clocking in
QR clock-in: sign-in flyers & scanning
Design and print a QR sign-in flyer for each site, then let staff clock in, out or on a break with a scan: the dependable route when GPS is weak, and still geofenced when the phone can give a position.
A QR sign-in flyer is a printed code you put by the till. A staff member points their phone camera at it (or scans from inside the app), lands on a quick screen, and chooses to clock in, out or on/off a break. It is the dependable partner to GPS for basements, busy bars and weak-signal sites, because there is always one obvious thing to point a camera at. Each site has its own code, and you design the flyer that carries it.
Designing the flyer
Open Locations, find the site and choose Sign-in code. The flyer builder opens with a live preview that is exactly what prints — change anything on the left and the preview updates instantly. A site that has never had a code gets one minted automatically the first time you open it.
What you can change
- Template
- Five layouts — Classic (centred poster), Colour band (a brand band over a white QR card), Minimal (calm, one line), Table tent (folds to stand on a counter) and Wallet cards (a cut-out sheet to hand round).
- Paper size
- A4, A5, A6 card or US Letter.
- Orientation
- Portrait or landscape. Table tent and Wallet cards pin their own orientation, so the control is fixed for those.
- Headline / Sub-line / Small print
- Edit the three lines of copy so the flyer reads right for that venue (character limits keep it tidy).
- Show the short code
- Toggle whether the human-readable code prints under the QR — the typed fallback for when a camera will not play ball.
- Brand colours
- Set the Accent and Headline colours with a swatch or a hex value. They start from your branding if you have set it up.
Printing & sharing it
When the flyer looks right, get it out three ways — Print / Save PDF is the main action in the footer, with PNG and SVG downloads beside the preview:
- Print / Save PDF
- Opens your printer, or your system "Save as PDF" — best for putting one up on-site.
- Download PNG
- A high-resolution image for a slide, a staff group chat or a screen.
- Download SVG
- A crisp vector to hand to a designer or for large-format printing.
How staff scan, and what they see
The QR encodes a secure deep link to the sign-in screen for that site. Staff can reach it three ways:
- Phone camera — point it at the printed flyer and tap the link that pops up.
- In-app scanner — open Scan to clock in in the staff app and hold the code in view.
- Type the short code: enter the code printed under the QR (e.g.
QR-7Q4FKD) when a camera will not cooperate.
When a scan is refused
If the screen shows "That didn’t work", the message tells the worker why — and a Try another code button sends them back to the scanner. The usual reasons:
- Code not recognised
- The flyer’s code has been rotated or mistyped — get the current one from a manager.
- QR turned off
- QR is not an allowed method in Clock-in rules for this workplace.
- Site not active
- The site itself is switched off, so new clock-ins are paused there.
- Not assigned
- The worker isn’t assigned to that site — a manager needs to add them before they can clock in there.
Replacing a code
The builder shows the site’s short code with a New code button beside it. Generate a new one if a flyer leaks or you want to retire an old print run — it is a two-step confirm.