Rota builder

The rota is a week grid: people down the side, days across the top. You drag shifts in, the builder warns you about clashes, and you publish — staff are notified on their phones the moment you do. No more Sunday-night spreadsheet.

Building a week fast #

1. 1

   Copy last week

   Most weeks rhyme. Start from a typical week as a template and adjust, rather than building from blank.

2. 2

   Drag shifts in

   Drop shifts onto the grid for each person and day. Set start, end and break.

3. 3

   Watch the warnings

   The builder flags double-bookings and shifts that clash with approved holiday before you commit.

4. 4

   Publish

   One click publishes the week and notifies staff instantly. Changes after publish re-notify the people affected.

Conflict & coverage warnings #

• A person rota’d twice at once is flagged as a double-booking.
• A shift landing on someone’s approved holiday is flagged before you publish, not after they fail to show.
• If you set coverage targets per location, the builder shows where the week is under- or over-staffed.
• If you set a labour budget, you can see the rota’s projected cost against it as you build.