The staff app
Booking time off
See your holiday balance, book time off in a few taps with your balance checked live, and track and cancel requests — including hours-based and accruing allowances.
The Holiday tab shows how much time off you’ve got left and lets you book it. Your balance is worked out for you — including the newer accrual rules for irregular-hours workers — so you always know where you stand before you ask.
Holiday
Approvals, the team calendar and balances.
Pending
2
awaiting you
Off today
0
full team in
Approved
3
next 30 days
Team days left
123
holiday remaining
Who's off: next 14 days
Pending requests
“Migraine”
“Family trip to St Ives”
Clashes with Sam's shift on Mon 13 Jul
Balances
Reading your balance
The ring shows your days left. Beside it:
- Allowance / Accrued
- Your total holiday for the year — or, if you accrue as you work, what you’ve built up so far.
- Booked
- Time off that’s approved or waiting on approval.
- Taken
- Days you’ve already had.
If your holiday builds as you work
Irregular-hours and zero-hours workers accrue holiday at 12.07% of the hours they work — the statutory method since April 2024. If that’s you, a card shows your hours worked, hours accrued and hours left, plus any balance carried over from before you joined.
Some workplaces measure holiday in hours rather than whole days. If yours does, the balance and the booking form both work in hours.
Booking time off
Tap Book time off to open the request form.
- 1
Choose the type
Holiday, Sick or Unpaid.
- 2
Pick your dates
A From and To — you can’t pick a date in the past, and the end can’t be before the start.
- 3
Half-days or hours
For a holiday you can flag a half-day start or half-day end. If your workplace books holiday in hours, you type the number of hours instead.
- 4
Add a note (optional)
Anything your manager should know.
- 5
Send it
Tap Submit request. You’ll see “Request submitted” and land back on your holiday list.
What the form tells you as you go
- This request
- The total the booking comes to, in days or hours.
- Balance now → after
- A live readout of your balance before and after this request, so there are no surprises.
- Who else is off
- For a holiday, a heads-up if teammates are already booked off over the same dates — useful before you commit to a popular week.
- Over your balance
- If the request is more than you’ve accrued, it says so and reminds you your manager can still approve it — it doesn’t block you.
- Overlaps an existing request
- If the dates clash with time off you’ve already booked, it flags it and stops you double-booking.
Tracking and cancelling requests
Every request sits in Your requests with a status chip — pending, approved or declined — and any note your manager left on their decision. While a request is still pending, a Cancel request button lets you pull it back; you’ll see “Request cancelled”.