Every visit evidenced, travel time never lost
Carers on a round of short visits, clients who need to know someone came, and a minimum wage rule that counts the drive between homes. WagePilot confirms each visit at the client’s address, checks location only at clock-in and clock-out, and keeps the gaps between visits on the record.
- A geofence per client home. Clock-in confirmed at the client’s address for each visit, with a timestamp you can show.
- No continuous tracking. Location is read at clock-in and clock-out only. Nothing runs in the background between visits.
- Travel time on the record. The gap between one visit ending and the next starting sits on the timesheet, so you can include it in pay.
- Holiday in hours. Irregular-hours carers accrue at 12.07% of hours worked, shown in hours, not guessed in days.
The bits that make shift work hard
The same leaks show up week after week, and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
Travel time underpaid
Paying per visit or per contact hour can leave carers below NMW once the travel between homes is counted.
Visits hard to evidence
Families and commissioners ask whether a call happened, and when, and paper sheets do not prove it.
Carers resist tracking
Staff (rightly) refuse apps that follow them around all day.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
One carer’s morning round, checked against NMW
Six visits, each clocked in and out at the client’s home. Pay is £14.00 per contact hour, with no separate travel pay.
- Contact time (6 visits, clocked)
- 4 hours 30 minutes
- Travel between visits (gaps on the timesheet)
- 1 hour 15 minutes
- Working time for NMW (contact + travel)
- 5.75 hours
- Minimum due at £12.71 (age 21+)
- £73.08
- Paid: 4.5 contact hours × £14.00
- £63.00
- Shortfall if travel is ignored
- £10.08 for the round
NMW is assessed over the whole pay reference period, not one round, so the shortfall may be offset by other work. Illustrative figures. WagePilot produces estimates from clocked hours for your payroll; it does not run payroll, tax, NI or payslips. Minimum wage rates shown are the April 2026 rates and change each April.
The features that matter here
Home care: common questions
Does travel time between care visits count for the minimum wage?
Does WagePilot calculate travel pay automatically?
Does the app track carers between visits?
Is this an electronic call monitoring (ECM) system for my local authority?
How does holiday work for zero-hours carers?
How is home care priced if every client home has a geofence?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.
Free for one site, up to 3 staff · no card to start · cancel anytime