Every department on one rota, every hour paid right
Housekeeping on room counts, a front desk that never closes, a kitchen with split shifts and a night porter on his own until 7am. WagePilot puts every department on one rota and one clock, flags night and rest-break problems, and keeps live-in staff above the minimum wage.
- One rota, every department. Roles and role rates for housekeeping, reception, kitchen and porters on one grid, with one live cost board.
- Night and rest checks. Shifts that break the 11-hour daily rest, miss a 20-minute break or push the 48-hour average are flagged before you approve.
- Live-in pay tracked. Record accommodation and other deductions with effective dates, so the NMW check counts only what the rules allow.
- Kiosk at the staff entrance. A shared tablet with PIN or photo clock-in for back-of-house staff who do not want the app on their phone.
The bits that make shift work hard
The same leaks show up week after week, and most of them only surface on the payroll run, long after you could have done anything about it. Here's where the hours and the money usually slip.
Four departments, four rotas
Housekeeping, front desk, kitchen and bar each keep their own spreadsheet, so nobody sees the whole wage bill.
Night shifts nobody checks
Night porters and late receptionists drift past the night-work limits without anyone noticing.
Live-in staff and the minimum wage
Charging for staff accommodation can quietly pull pay below NMW if the offset is not tracked.
Hire anyone you like. The bill never moves
No per-head fees means you can grow the team without watching a meter: one site stays at £29 whether you're 3 people or 25. Open another venue and it's a flat £29 more, never per person.
| Your team | Typical per-seat tool | WagePilot |
|---|---|---|
| 3 staff | ~£12/mo | Free · 1 site |
| 25 staff | ~£100/mo | £29 · 1 site |
| 50 staff | ~£200/mo | £29 · 1 site |
| 80 staff | ~£320/mo | £58 · 2 sites |
| 150 staff | ~£600/mo | £87 · 3 sites |
| 200 staff | ~£800/mo | £145 · 5 sites |
Per-seat figures assume a typical ~£4/user/month all-in rate (many tools sit £3–£6/user). Indicative, for illustration.
A typical week at a 40-room hotel
Twenty-two staff across housekeeping, reception, kitchen and two night porters, on one site.
- Hours clocked (all departments)
- 780 hours
- Estimated gross at an average £13.10/hour
- £10,218.00
- Night porter nights (11pm to 7am)
- 7 shifts, night premium applied
- Flags before approval
- 1 missing break, 1 rest gap under 11 hours
- Live-in housekeeper, accommodation 7 nights
- £77.70 counts towards NMW
- WagePilot (1 site, Core)
- £29 a month, about £6.69 a week
Illustrative figures. WagePilot produces estimates from clocked hours for your payroll; it does not run payroll, tax, NI or payslips. Minimum wage rates shown are the April 2026 rates and change each April.
Sources for the rules on this page
The features that matter here
Hotels: common questions
Can I rota housekeeping, front desk and kitchen on one system?
How does WagePilot handle night porters and night work?
We provide accommodation for live-in staff. How does that affect minimum wage?
Do housekeepers clock in on their own phones?
How do I work out holiday for casual banqueting and seasonal staff?
What does WagePilot cost for a hotel?
Start running shifts on autopilot
Set up your first site this afternoon and watch the first shift tick up live. Free to start, never per head, flat per site as you grow.
Free for one site, up to 3 staff · no card to start · cancel anytime